Onsite Administrative Assistant — Project & Office Support

ACTalent; Providence (RI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

PTO and vacation

Job summary

Actalent in Providence, RI is seeking an Administrative Assistant to serve as the first point of contact, support project managers, and coordinate office activities. This contract-to-hire role is fully onsite and requires strong communication, organization, and MS Office skills.

You will manage documentation, onboarding tasks, mail distribution, and vendor communications, with 8-hour office days (8am–5pm) five days a week.

Qualifications

• 1+ year of administrative, office support, project coordination, or customer service experience.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to multitask and prioritize in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Professional demeanor with a customer-service mindset.

Responsibilities

• Serve as the first point of contact for incoming calls, visitors, and general office inquiries.
• Provide administrative support to project managers and office leadership.
• Coordinate office activities, meetings, and schedules.
• Maintain project documentation, correspondence, and filing systems.
• Assist with data entry, report preparation, and tracking project information.
• Support onboarding activities for new employees, contractors, and visitors.
• Manage office supplies, vendor communications, and facility-related requests.
• Assist with building operations, visitor management, and day-to-day office coordination.
• Distribute mail, packages, and internal communications.
• Support special projects and other administrative initiatives as assigned.

Skills

First point of contact

Strong communication

MS Office proficiency

Multitasking

Organizational skills

Customer-service mindset

Tools

Microsoft Office

Job description

Actalent in Providence, RI is seeking an Administrative Assistant to serve as the first point of contact, support project managers, and coordinate office activities. This contract-to-hire role is fully onsite and requires strong communication, organization, and MS Office skills.

You will manage documentation, onboarding tasks, mail distribution, and vendor communications, with 8-hour office days (8am–5pm) five days a week.