Onsite Project Coordinator - Install & Billing Support

Johnson Controls; Dublin (OH); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Competitive starting pay

Paid training

Global advancement opportunities

Referral bonuses

Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

Life Insurance

401(k) with company match

Short-Term and Long-Term Disability

Employee Assistance Program

Wellness Program

Job summary

Johnson Controls in Dublin, Ohio, is seeking a Project Coordinator to support Installation and Project Managers with coordination, documentation, and equipment orders for install-based projects. The role is full-time and onsite in Dublin, OH.

You will handle administrative tasks for fire alarm, suppression, and sprinkler operations, gain exposure to CCIP/OCIP enrollments, and collaborate with Sales. A competitive benefits package and paid training accompany the position.

Qualifications

• PC proficiency with MS Windows, Word, Excel and PowerPoint.
• High school diploma or equivalent.
• Strong ability to prioritize and multitask under deadlines.
• Excellent verbal and written communication skills.
• Customer service experience.

Responsibilities

• Coordinate and follow up with Sales regarding project bookings for missing information/documentation.
• Set up prevailing wage projects/submit to CP tracker.
• Process CCIP/OCIP project enrollments.
• Submit monthly CCIP/OCIP reporting.
• Ship and track material-only sale projects.
• Create and receive purchase orders for subcontractors and material vendors.
• Release material shipments per PM request.
• Process and track RMAs.
• Submit/track necessary material cost transfers.
• Assist PMs with special billing forms and invoice credits.
• Support the Billing team with invoicing questions.
• Serve as Dispute Champion for the Install department by resolving or escalating AR disputes.
• Coordinate delivery of closeout documentation.
• Attend weekly Work in Progress (WIP) meetings.
• Manage Accounts Payable disputes, issues, and PO-on-hold reviews.
• Perform other duties as assigned to support project and department operations

Skills

MS Windows / MS Office

Verbal and written communication

Multitasking / prioritization

Customer service experience

Education

High school diploma or equivalent

Job description

Johnson Controls in Dublin, Ohio, is seeking a Project Coordinator to support Installation and Project Managers with coordination, documentation, and equipment orders for install-based projects. The role is full-time and onsite in Dublin, OH.

You will handle administrative tasks for fire alarm, suppression, and sprinkler operations, gain exposure to CCIP/OCIP enrollments, and collaborate with Sales. A competitive benefits package and paid training accompany the position.