Onsite Project Admin & Documentation Support

LHH; Mesa (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH Recruitment is partnering with a Mesa construction site to hire an on-site Project Administrative Assistant to support the project team. The role runs Monday–Friday, 6am–2:30pm, with an hourly rate of $25.00–$28.00 DOE.

This position focuses on project documentation, site coordination, logistics, and general administrative duties. Responsibilities include maintaining records, assisting with audits, supporting field staff, tracking deliveries and invoices, and ensuring safety and compliance

Qualifications

• Construction, project administration, or field coordination experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working on an active construction site.
• Proficiency with Excel and Word; Procore/Bluebeam experience preferred.

Responsibilities

• Maintain project records, inspection documentation, daily reports, and site photos.
• Upload and organize documentation and assist with documentation audits.
• Support the Superintendent and Project Managers with field coordination, vendor communication, drawings, and project updates.
• Track deliveries, materials, equipment, and yard activity, including related invoices.
• Assist with site logistics, material staging, access paths, temporary facilities, and equipment.
• Support safety requirements, orientations, PPE compliance, inspections, incident documentation, and safety certifications.
• Track permits, certifications, inspection schedules, and documentation from agencies/third parties.
• Assist with visitor/vendor escorts and trade coordination meetings.
• Maintain signage and organized project files.

Skills

Excel

Word

Communication

Multitasking

Onsite work

Tools

Excel

Word

Procore

Bluebeam

Job description

LHH Recruitment is partnering with a Mesa construction site to hire an on-site Project Administrative Assistant to support the project team. The role runs Monday–Friday, 6am–2:30pm, with an hourly rate of $25.00–$28.00 DOE.

This position focuses on project documentation, site coordination, logistics, and general administrative duties. Responsibilities include maintaining records, assisting with audits, supporting field staff, tracking deliveries and invoices, and ensuring safety and compliance