Project Administrative Assistant

LHH; Mesa (AZ); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH Recruitment is partnering with a Mesa construction site to hire an on-site Project Administrative Assistant to support the project team. The role runs Monday–Friday, 6am–2:30pm, with an hourly rate of $25.00–$28.00 DOE.

This position focuses on project documentation, site coordination, logistics, and general administrative duties. Responsibilities include maintaining records, assisting with audits, supporting field staff, tracking deliveries and invoices, and ensuring safety and compliance

Qualifications

• Construction, project administration, or field coordination experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working on an active construction site.
• Proficiency with Excel and Word; Procore/Bluebeam experience preferred.

Responsibilities

• Maintain project records, inspection documentation, daily reports, and site photos.
• Upload and organize documentation and assist with documentation audits.
• Support the Superintendent and Project Managers with field coordination, vendor communication, drawings, and project updates.
• Track deliveries, materials, equipment, and yard activity, including related invoices.
• Assist with site logistics, material staging, access paths, temporary facilities, and equipment.
• Support safety requirements, orientations, PPE compliance, inspections, incident documentation, and safety certifications.
• Track permits, certifications, inspection schedules, and documentation from agencies/third parties.
• Assist with visitor/vendor escorts and trade coordination meetings.
• Maintain signage and organized project files.

Skills

Excel

Word

Communication

Multitasking

Onsite work

Tools

Excel

Word

Procore

Bluebeam

Job description

Project Administrative Assistant

LHH Recruitment is partnering with a construction site in Mesa who is in search of an administrative assistant to support the project team. This role is fully onsite, Monday-Friday 6am-230pm. The hourly rate is between $24/hr-$28/hr DOE.

This role will focus on project documentation, site coordination, logistics, and administrative support.

Responsibilities

• Maintain project records, inspection documentation, daily reports, and site photos.
• Upload and organize documentationand assist with documentation audits.
• Support the Superintendent and Project Managers with field coordination, vendor communication, drawings, and project updates.
• Track deliveries, materials, equipment, and yard activity, including related invoices.
• Assist with site logistics, material staging, access paths, temporary facilities, and equipment.
• Support safety requirements, orientations, PPE compliance, inspections, incident documentation, and safety certifications.
• Track permits, certifications, inspection schedules, and documentation from agencies/third parties
• Assist with visitor/vendor escorts and trade coordination meetings.
• Maintain signage and organized project files.

Qualifications

• Construction, project administration, or field coordination experience preferred.
• Strong organizational skills and attention to detail.
• Comfortable working on an active construction site.
• Strong communication and multitasking skills.Proficiency with Excel and Word.
• Procore and Bluebeam experience strongly preferred.

Pay Details: $25.00 to $28.00 per hour

• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan.
• Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.
• In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.