Construction Project Admin & Coordination Pro

LHH; Phoenix (AZ); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K plan

Paid leave

Job summary

LHH in Phoenix, AZ is seeking an Administrative Assistant to support construction projects and leadership teams. This Temp-to-Hire, full-time role covers daily office operations and document management.

You will coordinate with project managers, vendors, and field staff, handle calls and emails, maintain project files, and ensure data accuracy in company systems. Proficiency with MS Office and strong organizational skills are essential.

Qualifications

• 1+ years of administrative, office support, or project coordination experience.
• Construction industry experience preferred.
• Proficiency with MS Office Suite including Outlook, Word, and Excel.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Provide administrative support to project managers, estimators, and office leadership.
• Answer and direct incoming phone calls, emails, and customer inquiries.
• Prepare, organize, and maintain project files and construction documentation.
• Assist with scheduling meetings, appointments, and project-related activities.
• Track contracts, permits, purchase orders, invoices, and project paperwork.
• Enter and update data accurately within company systems.
• Coordinate communication between field personnel, vendors, subcontractors, and office staff.
• Assist with reporting, document management, and compliance tracking.
• Maintain organized electronic and physical filing systems.
• Support special projects and additional office functions as needed.

Skills

Administrative experience

MS Office proficiency

Organizational skills

Communication skills

Tools

Microsoft Office Suite

Outlook

Excel

Job description

LHH in Phoenix, AZ is seeking an Administrative Assistant to support construction projects and leadership teams. This Temp-to-Hire, full-time role covers daily office operations and document management.

You will coordinate with project managers, vendors, and field staff, handle calls and emails, maintain project files, and ensure data accuracy in company systems. Proficiency with MS Office and strong organizational skills are essential.