On‑Site Field Admin & Coordination Specialist

JHKelly, LLC; Seattle (WA); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid PTO

Medical Coverage

401K Match

Life Insurance

Bonuses

Profit Sharing

Job summary

JH Kelly is seeking a Field Administrative Assistant to serve as the critical link between the job site trailer and corporate office. This hands-on, high-visibility role keeps information flowing and projects on track, with a pay range of $20–$30 per hour (DOE) and OT eligibility.

The day-to-day includes payroll processing, mail and file management, and close collaboration with project teams on mobilization, subcontracts, change orders, and reports. Travel to various sites is required.

Qualifications

• Minimum 1 year of administrative support experience (construction knowledge preferred).
• High school diploma or equivalent.
• Proficiency with Microsoft Office (intermediate Excel) and Smartsheet; Bluebeam for PDF markups/editing; familiarity with Procore, Autodesk Construction Cloud, or Vista.
• Excellent oral and written communication.
• Valid driver’s license and clean driving record.
• Willingness to travel to various job sites (1–6 weeks per trip).

Responsibilities

• Weekly payroll processing of timecard data to the corporate office with 100% accuracy.
• Handle all office correspondence – mail, phone messages, files, payroll checks.
• Collaborate with project managers, superintendents, field crews, and office staff on mobilization and reports.
• Schedule and set up conference calls and project meetings.
• Verify phase codes, project numbers, and contract details are correct.
• Provide document control support and manage information flow.
• Run errands for the project team as needed.
• Assist with new-hire onboarding paperwork for field employees.
• Maintain organized job site office and supplies.
• Tackle additional tasks as they arise.

Skills

MS Office

Smartsheet

Bluebeam

Procore/Vista

Communication

Education

High school diploma or equivalent

Tools

PDF markup tools

Job description

JH Kelly is seeking a Field Administrative Assistant to serve as the critical link between the job site trailer and corporate office. This hands-on, high-visibility role keeps information flowing and projects on track, with a pay range of $20–$30 per hour (DOE) and OT eligibility.

The day-to-day includes payroll processing, mail and file management, and close collaboration with project teams on mobilization, subcontracts, change orders, and reports. Travel to various sites is required.