On-Site Construction Admin — Fast-Paced LA Project Support

CLMI Group; Los Angeles (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off

Training & Development

Performance Bonus Opportunities

Job summary

CLMI Group in Los Angeles, CA is seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations on multifamily and commercial development projects. This on-site role requires hands-on construction industry experience and the ability to manage documentation, coordination, and communication across project teams.

You will organize submittals, RFIs, change orders, daily reports, and ensure accurate project files while coordinating with field staff, vendors, and

Qualifications

• Minimum 3 years of administrative experience in the construction industry (multifamily or residential development preferred).
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders).
• Proficiency in Microsoft Office; experience with construction management software a plus.
• Strong organizational skills and attention to detail; excellent written and verbal communication.
• Ability to work on-site full-time in Los Angeles, CA.

Responsibilities

• Provide administrative support to project managers, superintendents, and field staff.
• Prepare, organize, and maintain project documentation (submittals, RFIs, change orders, daily reports).
• Track certificates of insurance, licenses, and compliance documentation.
• Schedule meetings, site visits, and inspections.
• Maintain accurate project files and ensure documents are logged and distributed.
• Coordinate communication among field office, subcontractors, vendors, and clients.
• Support procurement processes (purchase orders, material tracking).
• Assist with certified payroll documentation and compliance reporting as needed.
• Take meeting minutes and distribute action items.
• Perform general office duties (phones, correspondence, supplies).

Skills

Construction Admin

Organization

Communication

Multitasking

Independent Work

Tools

Procore

Buildertrend

Microsoft Office

Job description

CLMI Group in Los Angeles, CA is seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations on multifamily and commercial development projects. This on-site role requires hands-on construction industry experience and the ability to manage documentation, coordination, and communication across project teams.

You will organize submittals, RFIs, change orders, daily reports, and ensure accurate project files while coordinating with field staff, vendors, and