Onsite Project & Admin Coordinator

ACTalent; Wisconsin; On-site; USD 30,000 - 39,000; Full time

Job summary

Actalent is seeking a Project Coordinator to support project delivery and day-to-day office operations in Neenah, WI. You will maintain Smartsheet tools, update dashboards, and ensure efficient workflows while assisting managers and field teams.

This onsite role requires strong Excel, Microsoft 365, and organizational skills, with a focus on data compilation, reporting, and administrative support. It is a contract-to-hire position with competitive hourly pay and comprehensive benefits.

Qualifications

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) with at least 3 years of experience.
• Strong Excel skills including pivot tables.
• Experience with Microsoft 365 tools for communication and collaboration.
• Hands-on experience with Smartsheet for maintaining sheets, reports, and tracking logs.
• Demonstrated project coordination and project administration experience.
• Proven administrative support and office management capabilities.
• Ability to compile, organize, and interpret data from multiple sources.

Responsibilities

• Maintain and update Smartsheet tools, including sheets, reports, and tracking logs, to support project and office organization.
• Assist in building and improving simple workflows to streamline office and project processes.
• Support project tracking by updating and maintaining tracking tools and dashboards used by managers and field teams.
• Compile and organize data from various sources to support reporting and day-to-day decision-making.
• Provide basic troubleshooting and support to staff using internal systems and tools.
• Serve as a backup resource for internal systems, including Smartsheet, to help ensure continuity when primary support is unavailable.
• Maintain a professional and organized office environment by ordering and managing office and facility supplies, tracking inventory, and coordinating vendors for building maintenance and repairs.
• Manage incoming and outgoing mail, deliveries, and general office logistics.
• Prepare and assemble termination and job packages, including job documentation, work orders, safety materials, and required forms.
• Schedule meetings and appointments and coordinate calendars as needed for project and office activities.

Skills

Microsoft Excel

Pivot tables

Microsoft 365 tools

Smartsheet

Project coordination

Administrative support

Data compilation & interpretation

Internal systems troubleshooting

Documentation & organization

Education

Associate degree in construction management

Tools

Smartsheet

Microsoft Office Suite

Microsoft 365

Job description

Actalent is seeking a Project Coordinator to support project delivery and day-to-day office operations in Neenah, WI. You will maintain Smartsheet tools, update dashboards, and ensure efficient workflows while assisting managers and field teams.

This onsite role requires strong Excel, Microsoft 365, and organizational skills, with a focus on data compilation, reporting, and administrative support. It is a contract-to-hire position with competitive hourly pay and comprehensive benefits.