Strategic Construction Project Coordinator

Actalent; City of Pewaukee (WI); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Paid Time Off

Stronger work-life balance

Job summary

Actalent, Pewaukee, WI, seeks a Construction Project Coordinator to support project managers and field teams across commercial construction projects. The role emphasizes administrative rigor, schedule tracking, document control, and effective communication with subcontractors and owners.

The right candidate has 2+ years in project coordination within a general contracting environment, strong MS Office and Procore/CMiC familiarity, and excellent organizational skills.

Qualifications

• Associates or Bachelors degree in Construction Management, Engineering, Business, or related field preferred.
• 2+ years of experience in construction project coordination, project administration, or project engineering within a general contracting environment.
• Understanding of commercial construction processes, contracts, scheduling, and project documentation.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with construction management software such as Procore, Autodesk Construction Cloud, Viewpoint, CMiC, Sage, or similar platforms preferred.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative and operational support to Project Managers and Superintendents.
• Assist with project startup activities, including contract review, permit tracking, and project documentation.
• Manage and maintain project records, RFIs, submittals, change orders, meeting minutes, and closeout documents.
• Coordinate project schedules and communicate updates with internal teams, subcontractors, vendors, and owners.
• Track project progress, milestones, and deliverables to ensure timely completion.
• Monitor subcontractor documentation, insurance certificates, lien waivers, and compliance requirements.
• Assist in procurement activities, including material and subcontractor coordination.
• Schedule and coordinate project meetings, prepare agendas, and distribute meeting minutes.
• Support project accounting functions, including invoice processing, purchase orders, budget tracking, and job cost reporting.
• Maintain document control through company software systems and ensure accurate project filing.
• Assist with project closeout activities, including punch list management, warranty documentation, and final turnover packages.
• Foster strong relationships with clients, subcontractors, architects, and project stakeholders.

Skills

Administrative coordination

MS Office

Project scheduling

Communication skills

Multitasking

Contract documentation

Problem solving

Team collaboration

Education

Associates or Bachelors in Construction Management/Engineering/Business

Tools

Procore

Autodesk Construction Cloud

Viewpoint

CMiC

Sage

Job description

Actalent, Pewaukee, WI, seeks a Construction Project Coordinator to support project managers and field teams across commercial construction projects. The role emphasizes administrative rigor, schedule tracking, document control, and effective communication with subcontractors and owners.

The right candidate has 2+ years in project coordination within a general contracting environment, strong MS Office and Procore/CMiC familiarity, and excellent organizational skills.