Smartsheet Administrator / Project Coordinator

Ztek Consulting; Atlanta (GA); On-site; USD 65,000 - 85,000; Full time

Job summary

Ztek Consulting is seeking a Smartsheet Administrator / Project Coordinator III in Atlanta, GA. This role focuses on Smartsheet administration, managing project intake requests, and providing administrative support to the HRIX Project Process team. The ideal candidate will have strong Smartsheet skills, attention to detail, and the ability to coordinate multiple tasks efficiently. The position emphasizes operational and project coordination support in a fast-paced environment, requiring excellent communication and organization skills.

Qualifications

• Strong proficiency with Smartsheet or similar project management/workflow tools.
• Exceptional attention to detail, particularly when validating data and dashboards.
• Ability to manage multiple requests simultaneously with minimal oversight.

Responsibilities

• Manage daily project intake requests and ensure timely routing/processing.
• Create and send meeting invitations and schedule project-related sessions.
• Submit, track, and follow up on all facilities-related requests.

Skills

Proficiency with Smartsheet

Attention to detail

Communication skills

Vendor relationships

Familiarity with facilities ticketing systems

Job description

Job Title: Smartsheet Administrator / Project Coordinator / Project Administrator III

Location: Atlanta, GA 30354 (Onsite)

Duration: 12 Months

Note from Hiring Manager

Hiring manager is looking for a strong Smartsheet-focused candidate with hands‑on experience in building complex dashboards, reports, workflows, formulas, conditional formatting, linking, and administrative/configuration tasks within Smartsheet. The role is heavily centered on Smartsheet administration and support (approx. 85%) rather than core project management. Candidates with experience in advanced Smartsheet functionality, executive reporting, and PMO environments will be highly preferred. Exposure to Power BI is a plus.

Job Description

Qualifications

• Strong proficiency with Smartsheet or similar project management/workflow tools.
• Exceptional attention to detail, particularly when validating data and dashboards.
• Ability to manage multiple requests simultaneously with minimal oversight.
• Strong communication and coordination skills across teams and functions.
• Experience with vendor relationships, purchasing, and basic invoice processing.
• Familiarity with facilities ticketing systems (or similar request‑tracking tools).
• High degree of professionalism, organization, and customer service orientation.

Preferred Qualifications

• Experience supporting project managers or project teams.
• Background in operations, administrative support, or workplace coordination.
• Strong understanding of Delta Air Lines’ HR, facilities, or procurement processes (preferred but not required).

Position Summary

The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day‑to‑day team operations. The ideal candidate is detail‑oriented, highly organized, and comfortable managing multiple workflows in a fast‑paced environment.

Key Responsibilities

1. Smartsheet Project & Workflow Management
   • Manage daily project intake requests and ensure timely routing/processing.
   • Create and send meeting invitations and schedule project‑related sessions.
   • Set up Smartsheet workspaces for newly approved projects.
   • Perform the daily “Agility to Smartsheet” import.
   • Spacing alignment
   • Formula and calculation accuracy
   • General quality checks
2. Event & Conference Room Coordination
   • Manage the intake, processing, and scheduling of event and conference room requests.
   • Coordinate bookings for internal conference rooms and external venues as required.
   • Support event setup needs, which may include room layout assistance and/or catering coordination.
3. Facilities Management Support
   • Submit, track, and follow up on all facilities‑related requests.
   • Support new user equipment requests (IT handles setup; this role manages submissions and tracking).
   • Submit and track requests for:
     • Door/lock replacements
     • Desk reconfigurations
     • Office moves or workstation changes
   • Manage ordering, tracking, and invoice processing for:
     • Breakroom supplies and consumables
     • Office supplies
     • General workspace inventory
   • Maintain and restock consumables across:
     • 3 breakrooms
     • 4 office supply cabinets
     • 7 conference rooms
   • Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.

This role supports the HRIX Project Process & Quality team and requires agility to shift between administrative, operational, and project coordination responsibilities. The work includes a blend of independent tasks, cross‑team collaboration, and ongoing task management for facilities, events, and vendor relationships.