Onsite Program Admin Assistant (Fixed-Term)

CHESS; Santa Fe (NM); On-site; USD 4,000 - 46,000; Full time

Job summary

Santa Fe Community College (SFCC) is seeking an Administrative Assistant to support Directors and academic programs, ensuring efficient operations, researching and responding to inquiries, adhering to program guidelines, and promoting continuous quality improvement. The role may supervise student workers.

This is a fixed-term on-site position in Santa Fe, NM, with typical 40-hour weeks and a schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday.

Qualifications

• High school diploma or GED.
• Two (2) years of experience related to the major duties and responsibilities of this position.
• Associate’s degree; bilingual (English/Spanish); experience with Banner, LACES, Workday.

Responsibilities

• Analyzes and revises office data in SFCC database and systems for program tasks.
• Attends required trainings, engages in process improvements, and pursues quality improvements.
• Communicates with visitors, answers calls, researches inquiries, and coordinates vendor visits.
• Prepares drafts of correspondence and reports for internal/external communications.
• Supports departmental meetings with scheduling, minutes, travel, and materials.
• Reconciles procurement, tracks P-card spending, and monitors purchasing progress.
• Assists in tracking financials and deadlines for funding reporting.
• Ensures office equipment functions and supplies are stocked.

Skills

Modern office practices

Office software

Planning & scheduling

Decision making

Documentation & reporting

Communication skills

Customer service

Team collaboration

Discretion/confidentiality

Education

High school diploma or GED

Associate’s degree

Tools

Workday

Banner

LACES

Job description

Santa Fe Community College (SFCC) is seeking an Administrative Assistant to support Directors and academic programs, ensuring efficient operations, researching and responding to inquiries, adhering to program guidelines, and promoting continuous quality improvement. The role may supervise student workers.

This is a fixed-term on-site position in Santa Fe, NM, with typical 40-hour weeks and a schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday.