Senior Administrative Assistant

chess; Santa Fe (NM); On-site; USD 24,000 - 34,000; Full time

Job summary

Santa Fe Community College seeks a Senior Administrative Assistant to provide operational, administrative, and project support to the Office of Human Resources, the Office of Planning and Institutional Effectiveness, and the Center for Professional Learning. This role handles onboarding for new employees and delivers excellent service to students, staff and faculty.

The position is on-site at SFCC, typically 8:00 a.m. – 5:00 p.m., with possible evening or weekend hours.

Qualifications

• Associate's degree in business administration or related field.
• Three years of relevant experience; substitution allowed on a year-for-year basis.
• Preferred bilingual in English and Spanish.

Responsibilities

• Handles sensitive and confidential matters with discretion and judgment.
• Researches issues, prepares non-routine correspondence and reports.
• Coordinates and completes special projects and onboarding activities.
• Schedules meetings, screens correspondence, and communicates with students, staff, and faculty.
• Coordinates HR transactions into Workday and maintains digital personnel files.
• Monitors budget, tracks expenditures, and reconciles reports.

Skills

Strong organizational skills

Excellent communication

Discretion with confidential info

Project coordination

Customer service

Microsoft Office proficiency

Records management

Ability to multitask

Workday experience

Education

Associate's degree in business administration or related field

Tools

Microsoft Office Suite

Workday

Job description

Compensation:

• Salary Grade: CS115
• Minimum Starting Rate: $21.10
• Final rate will be determined based on experience, qualifications, and other relevant factors.

This role will be required to work on-site at Santa Fe Community College.

Position Summary

The Senior Administrative Assistant provides operational, administrative, and project management support to the Office of Human Resources, Office of Planning and Institutional Effectiveness, and the Center for Professional Learning. This role works on special projects, assists with onboarding new employees, and provides excellent customer service to students, staff and faculty.

Duties & Responsibilities

• Handles sensitive and confidential matters and information with appropriate discretion and judgment; answers basic questions; escalates complex questions.
• Performs research and analysis on specific issues as required, and independently prepares non-routine correspondence and reports
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Schedules meetings, prioritizes requests, and screens correspondence, calls, and visitors. Communicates effectively with students, staff and faculty and provides timely response to inquiries.
• Participates in the planning and coordination of program/department events and activities. Coordinates scheduling for interpreting services.
• Assists with coordination of the SFCC Volunteer program.
• Coordinates new hire paperwork and maintains digital personnel files and records to ensure consistent data accuracy.
• Initiates related HR transactions into the HR platform (Workday).
• Ensures communication with employees and timely resolution to their queries.
• Gathers information for the compilation of reports and metrics; assists with the reconciliation of reports and researches and resolves data discrepancies.
• Participates in and provides direct input on the development and recommendation of process-related and procedural improvements, as appropriate.
• Monitors the departmental budget; tracks expenditures; maintains record keeping in accordance with SFCC financial policies; reviews memberships, subscriptions and dues, processes payments, prepares purchase requisitions, orders supplies, and reconciles P-Card and expense reports.
• Performs job-related duties as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to plan, develop, and coordinate projects.
• Ability to analyze and solve problems.
• Knowledge of office management principles and procedures.
• Advance proficiency in the use of Microsoft Office applications.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Ability to maintain high confidentiality and discretion.
• Excellent communication skills, both written and verbal.
• Ability to maintain high accuracy and work quality standards.
• Data management and tracking skills.

Minimum Qualifications:

• Associate's degree in business administration or related field.
• Three (3) years of relevant experience.
• Relevant experience may be substituted for the degree requirement on a year-for-year basis.

Preferred Qualifications:

• Bilingual in English and Spanish

Physical Demands and Working Conditions:

• Limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Schedule Designation:

This position is located on-campus at Santa Fe Community College.

Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work evenings and/or weekends.

Best Consideration Date: 8/24/2026

Notice of Background Check and Education Verification: All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a c