Front Desk & Records Admin Assistant

Santa Fe Community College; Santa Fe (NM); On-site; USD 22,000 - 31,000; Full time

Job summary

The Santa Fe Community College Kids Campus in Santa Fe, NM seeks an Administrative Assistant II to be the first point of contact for families, students, faculty, staff, vendors, and visitors, while maintaining confidential records and performing routine data entry.

You will assist the Director, Assistant Director and Office Coordinator with day-to-day office needs and support continuous quality improvement, working on-site 7:15 a.m.–4:15 p.m., 40 hours weekly at SFCC Kids Campus.

Qualifications

• High school diploma or GED required.
• 1 year of clerical experience preferred.
• Bilingual English/Spanish preferred.

Responsibilities

• Provide front-desk reception and customer service for families, visitors, students, faculty, staff, vendors, and community members while maintaining confidentiality and referring non-routine matters appropriately.
• Support waitlist administration and enrollment for new and returning children per program policies.
• Maintain accurate child, family, classroom, attendance, billing-status, allergy, and enrollment information in approved systems.
• Maintain organized records and monitor required documentation for completeness and renewal.
• Provide routine administrative support for program compliance requirements under supervision.
• Assist with purchasing, inventory, deliveries, vendor coordination, and service requests.
• Prepare routine correspondence, publications, forms, and meeting materials; update website as approved.
• Provide meeting and event support, including orientations and family-engagement activities.

Skills

Customer service

Front-desk professionalism

Organizational skills

Data entry

Microsoft Office

Written/verbal communication

Education

High School Diploma or GED

Tools

SmartCare

Banner

Workday

EPICS

Wonderschool

ECECD-PDIS

Job description

The Santa Fe Community College Kids Campus in Santa Fe, NM seeks an Administrative Assistant II to be the first point of contact for families, students, faculty, staff, vendors, and visitors, while maintaining confidential records and performing routine data entry.

You will assist the Director, Assistant Director and Office Coordinator with day-to-day office needs and support continuous quality improvement, working on-site 7:15 a.m.–4:15 p.m., 40 hours weekly at SFCC Kids Campus.