Senior Administrative Assistant

SFCC Santa Fe Community College; Santa Fe (NM); On-site; USD 42,000 - 46,000; Full time

Job summary

Santa Fe Community College is seeking a Senior Administrative Assistant to support HR, planning, and professional learning offices. The role handles onboarding, data management, and program coordination on campus, with a strong emphasis on confidentiality and accuracy.

It requires coordinating events, budgets, and HR-related reporting. The position is on-site at SFCC with a typical 40-hour week, and scheduling that may include evenings or weekends.

Qualifications

• Associate degree in business administration or related field.
• Three years of relevant experience.
• Relevant experience may substitute for the degree requirement on a year-for-year basis.

Responsibilities

• Handle sensitive and confidential matters with discretion and judgment.
• Coordinate, supervise, and complete special projects.
• Schedule meetings, screen correspondence and visitors.
• Assist with onboarding new employees and new hire paperwork.
• Monitor budget, track expenditures, and reconcile expenses.

Skills

Organization

Communication

Multitasking

Data analysis

MS Office

Education

Associate degree in business administration

Tools

Workday

Job description

Compensation: Salary Grade: CS115 Minimum Starting Rate: $21.10 Final rate will be determined based on experience, qualifications, and other relevant factors. This role will be required to work on-site at Santa Fe Community College.

Compensation Type: Hourly Employment Type: Regular FLSA: Non-Exempt Scheduled Weekly Hours: 40

Position Summary

The Senior Administrative Assistant provides operational, administrative, and project management support to the Office of Human Resources, Office of Planning and Institutional Effectiveness, and the Center for Professional Learning. This role works on special projects, assists with onboarding new employees, and provides excellent customer service to students, staff and faculty. Duties & Responsibilities Handles sensitive and confidential matters and information with appropriate discretion and judgment; answers basic questions; escalates complex questions. Performs research and analysis on specific issues as required, and independently prepares non-routine correspondence and reports Assists in the coordination, supervision, and completion of special projects, as appropriate. Schedules meetings, prioritizes requests, and screens correspondence, calls, and visitors. Communicates effectively with students, staff and faculty and provides timely response to inquiries. Participates in the planning and coordination of program/department events and activities. Coordinates scheduling for interpreting services. Assists with coordination of the SFCC Volunteer program. Coordinates new hire paperwork and maintains digital personnel files and records to ensure consistent data accuracy. Initiates related HR transactions into the HR platform (Workday). Ensures communication with employees and timely resolution to their queries. Gathers information for the compilation of reports and metrics; assists with the reconciliation of reports and researches and resolves data discrepancies. Participates in and provides direct input on the development and recommendation of process-related and procedural improvements, as appropriate. Monitors the departmental budget; tracks expenditures; maintains record keeping in accordance with SFCC financial policies; reviews memberships, subscriptions and dues, processes payments, prepares purchase requisitions, orders supplies, and reconciles P-Card and expense reports. Performs job-related duties as assigned.

Knowledge, Skills, and Abilities

Strong organizational skills, attention to detail, and ability to manage multiple tasks. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community. Ability to gather data, compile information, and prepare reports. Records maintenance skills. Ability to use independent judgment and to manage and impart confidential information. Ability to plan, develop, and coordinate projects. Ability to analyze and solve problems. Knowledge of office management principles and procedures. Advance proficiency in the use of Microsoft Office applications. Must be organized, accurate, thorough, and able to monitor work for quality. Ability to maintain high confidentiality and discretion. Excellent communication skills, both written and verbal. Ability to maintain high accuracy and work quality standards. Data management and tracking skills.

Minimum Qualifications

• Associate’s degree in business administration or related field.
• Three (3) years of relevant experience.
• Relevant experience may be substituted for the degree requirement on a year-for-year basis.

Preferred Qualifications

• Bilingual in English and Spanish

Physical Demands and Working Conditions

Limited physical effort required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment.

Schedule Designation

This position is located on-campus at Santa Fe Community College. Typically, 8:00 a.m. - 5:00 p.m., Monday through Friday. May be required to work evenings and/or weekends.

Best Consideration Date

8/24/2026

Notice of Background Check and Education Verification

All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.

EEO Statement

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

ADA Statement

The SFCC is an EOE and affirmative action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

SFCC Recruiting Statement

Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC’s mission – Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad – is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Join the SFCC team in working to empower students and strengthen community! For more than 35 years, Santa Fe Community College has been the gateway to success for individuals and the community by providing affordable, high-quality educational programs that serve the social, cultural, technological and economic needs of a diverse community. SFCC is designated a Best for Vets and a Military Friendly school. The college serves more than 13,000 students per year in its credit, noncredit and adult programs. For further information, call 505-428-1000. Follow us: Facebook, Twitter, LinkedIn.

Our Mission and Strategic Plan

Empower Students, Strengthen Community. Empoderar a los estudiantes, fortalecer a la comunidad. SFCC values the strengths and contributions across all backgrounds, cultures, and identities and commits to examining and addressing systemic biases to deliver respect, equity and access for all. SFCC valora la fortaleza y contribuciones por parte de todos los orígenes, culturas e identidades y se compromete a examinar y abordar prejuicios sistémicos para brindar respeto, equidad y acceso a todos.