Onsite Operations Coordinator — Clean Energy Startup

MaC VC; Long Beach (CA); On-site; USD 100,000 - 115,000; Full time

Job summary

BlueCore Energy in Long Beach, CA is seeking an Operations Coordinator to keep the office running day to day, greet visitors, coordinate with security, and support recruiting and marketing events. This on-site role requires strong organization, vendor management, and cross-functional collaboration in a fast-paced startup environment.

The position emphasizes hands-on office operations, NDAs handling, and coordinating with multiple teams to maintain smooth daily operations at our Long Beach

Qualifications

• 2+ years in Office Manager / Office Coordinator roles.
• Proven vendor management and event logistics experience.
• Strong written and verbal communication; professional visitor greeting.
• Highly organized; can juggle competing priorities in a fast-paced startup.
• Discretion handling confidential information (NDAs).
• Ability to coordinate across building management, security, recruiting, and marketing.
• Proactive, willing to do both strategic coordination and hands-on tasks.

Responsibilities

• Greet all office visitors and ensure every guest signs an NDA.
• Coordinate with security to monitor non-employees in the building.
• Work with the EA to anticipate visitors and prepare NDAs.
• Sign for incoming packages and deliver them to the appropriate person or team.
• Serve as point of contact with building management for maintenance and access issues.
• Stock the kitchen, order daily lunch, and maintain office supplies.
• Manage relationships with office vendors such as cleaning and lunch services.
• Set up new hire desks and prepare meeting/interview spaces.
• Support recruiting with interview scheduling and travel arrangements.
• Coordinate Marketing events, catering, and vendor bookings (AV, tables, signage, rentals).

Skills

Office management

Vendor relationships

Logistics coordination

Communication

Confidential information handling

Cross-functional collaboration

Proactive attitude

Tools

Google Workspace

Job description

BlueCore Energy in Long Beach, CA is seeking an Operations Coordinator to keep the office running day to day, greet visitors, coordinate with security, and support recruiting and marketing events. This on-site role requires strong organization, vendor management, and cross-functional collaboration in a fast-paced startup environment.

The position emphasizes hands-on office operations, NDAs handling, and coordinating with multiple teams to maintain smooth daily operations at our Long Beach