Industrial Office Operations Coordinator

Giga Energy Inc.; Long Beach, Northern (CA, KY); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Giga Energy Inc. in Long Beach, California, is seeking an proactive Office Coordinator to oversee front office operations at our Switchboard production facility.

This on-site role goes beyond reception and owns daily office functions, vendor relationships, and admin processes. The ideal candidate is a self-starter who can manage multiple priorities, exercise sound judgment, and help maintain a professional, well-run environment in a fast-paced industrial setting.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in office coordination or similar.
• Excellent verbal and written communication, professional demeanor.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite; experience with procurement or inventory systems a plus.
• Ability to maintain confidentiality.
• Reliable, punctual, and able to work independently; able to supervise front desk/reception staff.

Responsibilities

• Manage office supplies and equipment inventory with reorder thresholds.
• Greet visitors; manage sign-in, security, and reception coverage.
• Plan and coordinate tours, PPE prep, and logistics.
• Oversee mail and package processes; manage courier/vendor relations.
• Maintain lobby, reception areas, and shared spaces with facilities/vendors.
• Administer visitor access and plant safety orientation compliance.
• Coordinate conference room scheduling, meetings, catering, and events.
• Liaise between plant management, HR, and departments; relay info and arrivals.
• Coordinate new-hire onboarding logistics with HR.

Skills

Communication skills

Independent judgment

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Procurement/inventory systems

Job description

Giga Energy Inc. in Long Beach, California, is seeking an proactive Office Coordinator to oversee front office operations at our Switchboard production facility.

This on-site role goes beyond reception and owns daily office functions, vendor relationships, and admin processes. The ideal candidate is a self-starter who can manage multiple priorities, exercise sound judgment, and help maintain a professional, well-run environment in a fast-paced industrial setting.