Operations Coordinator

MaC VC; Long Beach (CA); On-site; USD 100,000 - 115,000; Full time

Job summary

BlueCore Energy in Long Beach, CA is seeking an Operations Coordinator to keep the office running day to day, greet visitors, coordinate with security, and support recruiting and marketing events. This on-site role requires strong organization, vendor management, and cross-functional collaboration in a fast-paced startup environment.

The position emphasizes hands-on office operations, NDAs handling, and coordinating with multiple teams to maintain smooth daily operations at our Long Beach

Qualifications

• 2+ years in Office Manager / Office Coordinator roles.
• Proven vendor management and event logistics experience.
• Strong written and verbal communication; professional visitor greeting.
• Highly organized; can juggle competing priorities in a fast-paced startup.
• Discretion handling confidential information (NDAs).
• Ability to coordinate across building management, security, recruiting, and marketing.
• Proactive, willing to do both strategic coordination and hands-on tasks.

Responsibilities

• Greet all office visitors and ensure every guest signs an NDA.
• Coordinate with security to monitor non-employees in the building.
• Work with the EA to anticipate visitors and prepare NDAs.
• Sign for incoming packages and deliver them to the appropriate person or team.
• Serve as point of contact with building management for maintenance and access issues.
• Stock the kitchen, order daily lunch, and maintain office supplies.
• Manage relationships with office vendors such as cleaning and lunch services.
• Set up new hire desks and prepare meeting/interview spaces.
• Support recruiting with interview scheduling and travel arrangements.
• Coordinate Marketing events, catering, and vendor bookings (AV, tables, signage, rentals).

Skills

Office management

Vendor relationships

Logistics coordination

Communication

Confidential information handling

Cross-functional collaboration

Proactive attitude

Tools

Google Workspace

Job description

Our Mission Is Simple: Democratize Access To Clean Energy

Welcome to BlueCore Energy! We are on a relentless mission to democratize access to clean energy. By designing and building advanced floating Pressurized Water Reactors (PWRs) on barges right here in Long Beach, CA, we are bringing scalable, clean, and reliable power to the world. Joining our team means getting in on the ground floor of a revolution in marine small modular reactors (SMRs). If you are passionate, driven, and ready to tackle some of the most exciting challenges of our time, we want you on our team!

Our Values

• Humility — We hold strong opinions loosely, say "I don't know," ask for help early, and let the best idea win regardless of who it came from.

• Inclusivity — The best engineering comes from many perspectives. We build a team where everyone is heard, and we mean it.

• Pragmatism — We solve the real problem in front of us, reuse what already works, and value a tested answer over an elegant one.

About the Role

The Operations Coordinator will keep our Long Beach office running day to day, from greeting visitors and signing for packages to coordinating with building management and our security lead. You will also support the recruiting team with candidate scheduling, travel, and meeting setup, partner with our EA to prepare for visiting interviewers and other outside guests, and serve as the onsite contact for Marketing's events. This role reports directly to the Recruiting Lead supporting the overall business operations..

Responsibilities

• Greet all office visitors and ensure every guest signs an NDA before entering the workspace.

• Coordinate with the security lead to keep them informed of all non-employees in the building.

• Partner with the EA to stay ahead of expected visitors, such as outside interviewers or photographers, and make sure NDAs are ready in advance.

• Sign for incoming packages and deliver them to the appropriate person or team.

• Act as the point of contact with building management for electrical, plumbing, and other maintenance needs, as well as access issues.

• Stock the kitchen, order daily lunch, and maintain general office supply inventory.

• Track and manage relationships with office vendors, such as cleaning and lunch ordering services.

• Set up new hire desks ahead of their start date and prepare meeting and interview spaces as needed.

• Support the recruiting team with candidate interview scheduling and travel arrangements when needed.

• Act as the onsite point of contact for Marketing events, managing catering and coordinating vendor bookings such as AV, tables, signage, and rentals.

Required Qualifications & Skills

• 2+ years of experience as an Office Manager, Office Coordinator, or in a similar operations or administrative role.

• Proven ability to manage vendor relationships and coordinate logistics for office needs and events.

• Strong written and verbal communication skills, with the professionalism to greet visitors and represent BlueCore well.

• Highly organized, with the ability to juggle competing priorities in a fast paced startup environment.

• Comfortable handling confidential information, such as NDAs, with discretion and professionalism.

• Comfortable coordinating across multiple stakeholders, including building management, security, recruiting, and marketing, to keep the office running smoothly.

• A proactive, no task too small attitude, willing to move between big picture coordination and hands on office work.

Desired Qualifications & Skills

• Familiarity with Google Workspace.

• Experience supporting recruiting coordination, such as interview scheduling, or event planning.

• Experience with office management tasks such as vendor coordination or facilities support.

• Interest in clean energy, nuclear power, or the broader startup world.

Working at BlueCore Energy

On-Site Requirement: Our team works together at our Long Beach facility, right next to our barge.

Highly Cross-Functional: Startups move fast! You must possess the ability to seamlessly collaborate across multiple teams to rapidly solve problems and keep production moving.

Physical & Machinery Requirements: Because we are a hands-on startup, this role may require the ability to perform physical labor, navigate active construction/manufacturing zones, and/or operate heavy machinery and specialized manufacturing equipment as needed.

100000 - 115000 USD a year