On-Site Office Coordinator - Manufacturing & Tours

Giga Energy; Long Beach (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Equity options

FSA/HSA

Job summary

Giga Energy is seeking an Office Coordinator to oversee the front office and administrative support for our Long Beach factory facility. This role ensures a professional, well-run environment in a fast-paced industrial setting, coordinating tours, mail, supplies, vendor relations, and onboarding in collaboration with HR and Facility teams.

Based on-site, you will partner with EHS/security and plant management to maintain operations, sign-in procedures, and a welcoming front desk.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in office coordination or senior admin support in an industrial setting preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Reliable, punctual and able to work independently with minimal supervision.

Responsibilities

• Own the front office operations and reception coverage, greeting visitors and directing on-site activities.
• Manage vendor and supply relationships, procurement and inventory processes as needed.
• Coordinate tours of the facility and assist with scheduling with relevant departments.
• Oversee mail, shipping, courier relationships and lobby appearance.
• Partner with EHS/security on policy updates and coordinate onboarding logistics with HR.
• Liaise between plant management, HR and other departments to resolve office issues.
• Support administration initiatives in partnership with Facility, HR and Plant Management.
• Perform other administrative duties as assigned.

Skills

Office coordination

Communication

Time management

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Giga Energy is seeking an Office Coordinator to oversee the front office and administrative support for our Long Beach factory facility. This role ensures a professional, well-run environment in a fast-paced industrial setting, coordinating tours, mail, supplies, vendor relations, and onboarding in collaboration with HR and Facility teams.

Based on-site, you will partner with EHS/security and plant management to maintain operations, sign-in procedures, and a welcoming front desk.