On-Site Office & Facilities Coordinator

Giga Energy; Long Beach (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

PTO

Parental leave

FSA/HSA

Job summary

Giga Energy is seeking a proactive Office Coordinator to manage front office operations and administrative support at the Switchboard production facility in Long Beach, CA. This role goes beyond front desk coverage, owning day-to-day office functioning, vendor relationships, and visitor coordination in a fast-paced industrial setting.

The ideal candidate will be highly organized, a self-starter, and capable of juggling multiple priorities while maintaining a professional environment for

Qualifications

• High school diploma or equivalent.
• 2+ years in office coordination or administrative support in industrial/plant setting.
• Excellent verbal and written communication, professional demeanor.
• Strong organizational and multitasking abilities; independent judgment.
• Proficiency with Microsoft Office and basic procurement/inventory tools.

Responsibilities

• Own management of office supplies and equipment, tracking inventory and reorders.
• Greet visitors, oversee reception, sign-in and security procedures.
• Coordinate facility tours, manage logistics and materials.
• Oversee mail/shipping with courier vendors and route distribution.
• Maintain lobby and shared spaces; coordinate with janitorial/vendors.
• Administer visitor access and security, collaborate with EHS/security on policy updates.
• Coordinate conference rooms, meetings, catering, and events.
• Liaise with plant management, HR and departments to resolve office issues.
• Coordinate new hire onboarding materials and badge setup with HR.
• Perform other administrative duties as assigned.

Skills

Office coordination

Multitasking

Communication

MS Office Suite

Procurement

Inventory management

Confidentiality

Independent work

Front desk supervision

Education

High school diploma or equivalent

Tools

Microsoft Office

Procurement systems

Inventory systems

Facilities software

Job description

Giga Energy is seeking a proactive Office Coordinator to manage front office operations and administrative support at the Switchboard production facility in Long Beach, CA. This role goes beyond front desk coverage, owning day-to-day office functioning, vendor relationships, and visitor coordination in a fast-paced industrial setting.

The ideal candidate will be highly organized, a self-starter, and capable of juggling multiple priorities while maintaining a professional environment for