Onsite Office Specialist: Reception, Mail & Facilities

Opensity Solutions; New Jersey; On-site; USD 18,000 - 29,000; Full time

Job summary

Opensity Solutions, the leading tech-enabled managed services provider, is seeking a Service Specialist to deliver on-site administrative and operational support in a Parsippany, NJ office. You will handle mail, copy/print production, front desk duties, hospitality, and facilities tasks, ensuring a professional and efficient workplace for clients and visitors.

The role emphasizes strong customer service, multitasking, attention to detail, and effective communication with clients and team

Qualifications

• Strong customer service orientation and client-focused attitude.
• Ability to multitask and manage multiple responsibilities in a fast-paced environment.
• Excellent attention to detail and accuracy in all tasks.
• Effective and professional communication with clients, visitors, and team members.
• Basic proficiency with office equipment and Microsoft Office applications.

Responsibilities

• Mail Services: Sort, meter, distribute, and track mail and accountable packages.
• Copy, Print & Production: Complete copy/print/scan requests accurately and timely.
• Reception & Client Interaction: Answer calls, greet visitors, and provide exceptional service.
• Hospitality Services: Coordinate setup of conference rooms and common areas; manage supplies.
• Facilities & Office Support: Assist with office moves, signage, maintenance reporting, and general upkeep.

Skills

Customer service

Multitasking

Attention to detail

Communication

MS Office proficiency

Tools

MS Office

Job description

Opensity Solutions, the leading tech-enabled managed services provider, is seeking a Service Specialist to deliver on-site administrative and operational support in a Parsippany, NJ office. You will handle mail, copy/print production, front desk duties, hospitality, and facilities tasks, ensuring a professional and efficient workplace for clients and visitors.

The role emphasizes strong customer service, multitasking, attention to detail, and effective communication with clients and team