Onsite Office Services & Hospitality Coordinator

Opensity Solutions; Indianapolis, Northern (IN, KY); Hybrid; USD 22,000 - 25,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions in Indianapolis is seeking an Office Service Specialist to deliver on-site administrative and operational support within a client office.

You will handle mail, copy/print, reception, hospitality, and facilities tasks while ensuring a professional, welcoming environment and reliable service for clients and staff.

The role requires strong customer service, multitasking, and teamwork, with basic proficiency in Microsoft Office and ability to lift up to 40 lbs.

Qualifications

• Strong customer service skills with a client-focused approach.
• Ability to multitask in a fast-paced office setting.
• Excellent attention to detail and accuracy in tasks.
• Effective and professional communication with clients and colleagues.
• Basic proficiency with office equipment and Microsoft Office applications.

Responsibilities

• Mail: sort, meter, distribute and track incoming/outgoing mail and packages.
• Copy/Print: complete requests accurately, ensure quality and timely delivery.
• Reception: answer calls, greet visitors, and route inquiries.
• Hospitality: manage conference rooms, kitchens and common areas, ensure supplies.
• Facilities: assist with moves, signage, space organization and basic maintenance.

Skills

Customer service

Multitasking

Attention to detail

Communication

Microsoft Office

Teamwork

Physical ability

Tools

Office equipment

Job description

Opensity Solutions in Indianapolis is seeking an Office Service Specialist to deliver on-site administrative and operational support within a client office.

You will handle mail, copy/print, reception, hospitality, and facilities tasks while ensuring a professional, welcoming environment and reliable service for clients and staff.

The role requires strong customer service, multitasking, and teamwork, with basic proficiency in Microsoft Office and ability to lift up to 40 lbs.