Onsite Office Operations & Facilities Specialist

Kirkland & Ellis; Boston (MA); In loco; USD 43.000 - 62.000; Tempo pieno

Descrizione del lavoro

Kirkland & Ellis in Boston is seeking an Operations Assistant to support attorneys, staff and visitors across facilities, mail, document services, and office logistics in the 200 Clarendon Street office. This fully onsite role runs 35 hours per week, 1:00 p.m.

to 9:00 p.m., with potential overtime based on business needs. You will help set up conference rooms and workstations, manage supplies, and coordinate vendors while delivering a high‑level service mindset and professional workplace

Competenze

• High school diploma required; associate degree, technical certification, or equivalent preferred.
• Three years of experience in facilities, operations, workplace services, mailroom, digital services, or related support role.
• Technical capability with multifunction printers, copiers, scanners, digital document workflows, and office technology.
• Experience with records management, document imaging, and electronic filing systems.
• Strong attention to detail and the ability to manage multiple requests and deadlines in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication, with a collaborative, proactive customer service approach.
• Proficiency with Microsoft Office Suite and standard office technology (printers, scanners, postage, audiovisual systems).
• Ability to handle confidential information responsibly, exercise sound judgment, and work with colleagues, vendors, and service partners.

Mansioni

• Keep workplace operations moving: manage mail, packages, legal correspondence, courier services, and shipments with accurate tracking.
• Create ready-to-work spaces: set up and reset conference rooms, meeting spaces, and workstations for visitors, hires, relocations, client events, and internal gatherings.
• Maintain a professional workplace: conduct walk-throughs, replenish supplies, address maintenance or safety concerns, and perform light repairs to keep spaces clean and functional.
• Coordinate vendors and services: work with building management, contractors, and service providers on repairs, maintenance, deliveries, and service requests.
• Support document and workplace technology: assist with printers, copiers, scanners, audiovisual systems, and document production including printing, binding, distribution, and records management.
• Support office logistics: help manage equipment/assets, furniture moves, workspace planning, relocations, and departmental projects.
• Deliver exceptional service: respond promptly to requests from attorneys, staff, clients and visitors, contributing to an efficient and welcoming office experience.

Descrizione del lavoro

Kirkland & Ellis in Boston is seeking an Operations Assistant to support attorneys, staff and visitors across facilities, mail, document services, and office logistics in the 200 Clarendon Street office. This fully onsite role runs 35 hours per week, 1:00 p.m.

to 9:00 p.m., with potential overtime based on business needs. You will help set up conference rooms and workstations, manage supplies, and coordinate vendors while delivering a high‑level service mindset and professional workplace