Operations Assistant, Facilities (Monday-Friday, 3pm-11pm ET)

Kirkland & Ellis; New York (NY); Vor Ort; USD 44.000 - 67.000; Vollzeit

Zusammenfassung

Kirkland & Ellis in New York seeks an Operations Assistant to help keep the office running smoothly. You will support attorneys and staff with facilities services, mail, supplies, workspace readiness, and daily administrative logistics on-site at 601 Lexington Ave, 35 hours per week.

Reporting to the Operations Manager, you will work with colleagues, building management, and vendors to maintain a safe, efficient workplace. Shift: Mon-Fri 3pm-11pm ET.

Qualifikationen

• High school diploma required; associate/technical degree preferred.
• At least three years in a high-volume mailroom, facilities, or operations.
• Strong time management, discretion, and prioritization under tight deadlines.

Aufgaben

• Coordinate mail and deliveries accurately and promptly.
• Maintain office readiness: inventory, supplies, cleanliness.
• Prepare rooms and workspaces for meetings and visitors.
• Support facilities operations and minor repairs.
• Coordinate with vendors and building teams for service.
• Promote a safe, compliant workplace and document logs.

Kenntnisse

Mailroom ops

Facilities ops

Organization

Communication

Service mindset

Tech literacy

Problem solving

Physical fitness

Ausbildung

High school diploma

Tools

Copiers & scanners

Postage machines

MS Office

Jobbeschreibung

About Kirkland & Ellis

At Kirkland & Ellis, we don't just meet the standard for legal excellence - we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You'll Do

Are you a hands-on operations professional who takes pride in creating a seamless, well-organized workplace?

As an Operations Assistant, you will help keep the New York office running smoothly by supporting attorneys and staff with facilities services, mail and package coordination, office supplies, workspace readiness, and day-to-day administrative logistics. Reporting to the Operations Manager, you will work closely with colleagues, building management, and external vendors to maintain a safe, efficient, and welcoming professional environment. This is a fully onsite, non-exempt position located at 601 Lexington Ave in New York, with a standard schedule of 35 hours per week.

Shift: Monday-Friday, 3pm-11pm ET

• Coordinate mail and deliveries: Receive, sort, distribute, process, and track incoming and outgoing mail, packages, certified mail, courier deliveries, FedEx, and UPS shipments accurately and promptly.
• Maintain office readiness: Monitor inventory, replenish supplies, and keep practice floors, conference spaces, pantries, restrooms, and shared areas clean, organized, and fully stocked.
• Prepare rooms and workspaces: Set up and break down conference rooms for meetings and events, and prepare functional, organized workstations for visitors, new hires, and office relocations.
• Support facilities operations: Conduct routine office walk-throughs, identify maintenance needs, troubleshoot issues, complete light repairs, and escalates concerns when appropriate.
• Partner with vendors and building teams: Schedule, escort, and oversee onsite vendors while coordinating repairs, maintenance, and deliveries to support quality service and workplace standards.
• Promote a safe workplace: Identify and report hazards, support emergency procedures, and follow applicable building and workplace compliance standards.
• Manage furniture and fixtures: Assemble, disassemble, or relocate office furniture and fixtures based on operational needs.
• Provide document support: Assist with copying, scanning, printing, and document distribution using standard office equipment and systems.
• Maintain accurate records: Update inventory, work order, and office move logs while supporting departmental projects and process improvements.
• Use resources responsibly: Help manage costs by minimizing waste and using supplies and equipment thoughtfully.
• Adapt to evolving priorities: Take on special assignments and adjust responsibilities or work hours as departmental needs change, including occasional overtime.

What You'll Bring

• Education: A high school diploma is required; an associate degree or technical degree is preferred.
• Experience: At least three years of experience in a high-volume mailroom, facilities, or operations position, ideally within a professional services organization or law firm.
• Organization and judgment: Strong time management, attention to detail, discretion, and the ability to prioritize multiple requests under tight deadlines.
• Communication and collaboration: Clear written and verbal communication skills, a professional approach, and the ability to build productive relationships with attorneys, staff, internal teams, and vendors.
• Service mindset: A proactive, collaborative approach and a commitment to delivering responsive support in a fast-moving professional environment.
• Technical capability: Proficiency with copiers, scanners, postage machines, printing and scanning processes, and basic Microsoft Office applications.
• Problem-solving skills: The ability to research solutions, overcome day-to-day obstacles, and identify opportunities to improve operational processes.
• Physical capability: The ability to stand and walk for extended periods, operate a mail cart, move office items, and lift up to 50 pounds.

Compensation

The base salary range below represents the low and high end of the salary range for this position in New York City. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation Range

New York City: $44,000 - $67,000

Equal Employment Opportunity

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee's race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.