Onsite Facilities & Office Operations Assistant

Kirkland & Ellis; New York (NY); On-site; USD 44,000 - 67,000; Full time

Benefits offered by this job

Comprehensive healthcare

Paid time off

Retirement plan

Job summary

Kirkland & Ellis is seeking an Operations Assistant for the New York office to support facilities, mail handling, and day‑to‑day administrative logistics. This is a fully onsite role reporting to the Operations Manager, with a 35‑hour week and a Saturday start.

Responsibilities include coordinating mail, keeping spaces stocked, setting up rooms, and assisting vendors while ensuring safety and efficiency. Strong communication and organization are essential.

Qualifications

• High school diploma required; associate/technical degree preferred.
• 3+ years in a high-volume mailroom, facilities, or operations role.
• Strong time management, attention to detail and discretion; able to prioritize.
• Clear written and verbal communication; professional approach with staff and vendors.
• Proactive, collaborative, and service-minded in a fast-paced environment.
• Proficiency with copiers, scanners, postage machines and MS Office.
• Physically able to stand, walk, and lift up to 50 pounds.

Responsibilities

• Coordinate mail and deliveries: receive, sort, distribute and track shipments.
• Maintain office readiness: monitor supplies and keep spaces stocked.
• Prepare rooms and workspaces for meetings and visitors.
• Support facilities operations and light repairs when needed.
• Partner with vendors and building teams to ensure service quality.
• Promote a safe workplace and follow procedures.
• Manage furniture and fixtures as needed for relocations.
• Provide document support: copying, scanning, printing, distribution.
• Maintain accurate records and logs; assist process improvements.
• Adapt to evolving priorities and occasional overtime.

Skills

Time management

Attention to detail

Discretion

Written & verbal communication

Professional relationships

Office software

Problem solving

Physical stamina

Education

High school diploma

Associate degree or technical degree preferred

Tools

Copiers/Scanners

Postage machines

Microsoft Office

Job description

Kirkland & Ellis is seeking an Operations Assistant for the New York office to support facilities, mail handling, and day‑to‑day administrative logistics. This is a fully onsite role reporting to the Operations Manager, with a 35‑hour week and a Saturday start.

Responsibilities include coordinating mail, keeping spaces stocked, setting up rooms, and assisting vendors while ensuring safety and efficiency. Strong communication and organization are essential.