Onsite Office Manager — Mountain View (6-Month Contract)

gleanwork; Mountain View (CA); Presencial; USD 48.000 - 62.000; Jornada completa

Descripción de la vacante

Glean seeks an organized Office Manager to run day-to-day operations in our Mountain View office on a 6-month contract, with potential extension or conversion. You will coordinate facilities, vendors, and F&B, supporting a productive and welcoming environment for the team.

You will implement policies, manage supplies and badging, plan engagement events, and liaise with finance on expenses, ensuring efficient, compliant operations in a fast-paced startup setting.

Formación

• Strong organizational and multitasking abilities with the capacity to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency with MS Office, spreadsheets, and database management.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Good problem-solving and decision-making abilities.
• Ability to work independently and in a team.

Responsabilidades

• Develop and implement office policies and procedures to ensure smooth operations.
• Order and manage office supply inventory.
• Manage F&B for our South Bay office.
• Maintain badging procurement for employees and new hires.
• Plan and execute monthly employee engagement events.
• Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
• Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
• Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
• Manage office equipment and technology, including computers and printers.
• Address any facility issues promptly and efficiently.
• Assist with collecting, cleaning, and resetting laptops
• Monitor and manage office budgets and expenses
• Serve as a point of contact between employees, management, and external stakeholders
• Coordinate with the finance department for expense tracking and reporting.

Conocimientos

Organizational skills

Multitasking

Communication skills

Discretion with confidential info

Attention to detail

Problem solving

Teamwork

Herramientas

MS Office

Spreadsheets

Database management

Descripción del empleo

Glean seeks an organized Office Manager to run day-to-day operations in our Mountain View office on a 6-month contract, with potential extension or conversion. You will coordinate facilities, vendors, and F&B, supporting a productive and welcoming environment for the team.

You will implement policies, manage supplies and badging, plan engagement events, and liaise with finance on expenses, ensuring efficient, compliant operations in a fast-paced startup setting.