Onsite Office & Ops Manager (6Mo Contract)

Glean; Mountain View (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Glean is seeking an organized Office Manager to run day-to-day operations at the Mountain View office. You will implement policies, manage supplies, and coordinate facilities and vendors to maintain a welcoming, productive environment.

This 6-month contract role is onsite five days a week, offering a pay range of $35 to $45 per hour, with potential extension or conversion based on performance. The role emphasizes confidentiality, communication, and cross-team collaboration.

Qualifications

• Strong organizational and multitasking skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in office software tools (e.g., MS Office, spreadsheets, database management).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Problem-solving and decision-making abilities.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Develop and implement office policies and procedures to ensure smooth operations.
• Order and manage office supply inventory
• Manage F&B for our South Bay office
• Maintain Badging procurement for employees and new hires
• Plan and execute monthly employee engagement events
• Facilitate effective communication channels within the office, ensuring timely and accurate dissemination of information.
• Oversee maintenance and repair activities, ensuring the office is clean, safe, and well-maintained.
• Liaise with vendors, contractors, and suppliers for office-related services, equipment and F&B.
• Manage office equipment and technology, including computers and printers.
• Address any facility issues promptly and efficiently.
• Assist with collecting, cleaning, and resetting laptops
• Monitor and manage office budgets and expenses
• Serve as a point of contact between employees, management, and external stakeholders
• Coordinate with the finance department for expense tracking and reporting.

Skills

Organizational skills

Multitasking

Communication skills

MS Office

Confidentiality

Attention to detail

Problem-solving

Team collaboration

Tools

MS Office

Job description

Glean is seeking an organized Office Manager to run day-to-day operations at the Mountain View office. You will implement policies, manage supplies, and coordinate facilities and vendors to maintain a welcoming, productive environment.

This 6-month contract role is onsite five days a week, offering a pay range of $35 to $45 per hour, with potential extension or conversion based on performance. The role emphasizes confidentiality, communication, and cross-team collaboration.