Onsite Office & Facilities Coordinator

Abbott; Livermore (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Flexible Spending Accounts

Short Term Disability

Long Term Disability

401(k)

Job summary

Abbott in Livermore, CA is seeking a Facilities Administrator to manage comprehensive office operations and site support onsite. This 6-month role emphasizes a highly organized, people-facing environment with frequent interaction across employees, visitors, and leadership.

You will lead engagement initiatives, coordinate events, handle requests, and ensure professional communications while supporting internal teams with administrative tasks.

Qualifications

• Highly detail-oriented and exceptionally well-organized.
• Ability to manage multiple priorities and maintain smooth operations.
• Strong written and verbal communication skills.

Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
• Actively engage with employees across the site, supporting a highly interactive, social office environment
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
• Compose, edit, and prepare professional correspondence and internal communications
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
• Support internal teams with administrative coordination and special assignments

Skills

Detail-oriented

Multitasking

Communication

Job description

Abbott in Livermore, CA is seeking a Facilities Administrator to manage comprehensive office operations and site support onsite. This 6-month role emphasizes a highly organized, people-facing environment with frequent interaction across employees, visitors, and leadership.

You will lead engagement initiatives, coordinate events, handle requests, and ensure professional communications while supporting internal teams with administrative tasks.