Executive Office & Projects Coordinator

Thornton Tomasetti; Northern (KY); Hybrid; USD 71,635,000 - 143,270,000; Full time

Job summary

Abbott Park, IL is seeking an Office Support Coordinator to provide organizational operations, procurement, and executive support within the Core Laboratory division. The role focuses on events, travel, communications, and vendor management, with 80% coordination and 20% administrative support to R&D leadership.

You will manage meetings, logistics, and documentation for senior leaders, coordinating cross-functional activities and ensuring policy compliance across global operations.

Qualifications

• High School Diploma or GED required; Bachelor’s degree preferred.
• 5+ years in office administration, operations, or executive support.
• Experience coordinating meetings, events, travel, and complex calendars.
• Experience with procurement activities, POs, vendor coordination, and budgeting.
• Proficiency with Outlook, Teams, Word, Excel, PowerPoint; familiarity with procurement systems.

Responsibilities

• Organize meetings, events, and travel, handling venues, vendors, and budgets.
• Draft and distribute leadership communications and prepare presentation materials.
• Manage requisitions, PO creation, P2P activities, and vendor coordination.
• Support cross-functional projects and provide executive-level admin support.
• Coordinate global travel, calendars, agendas, and confidential information.

Skills

Calendar management

Executive support

Event coordination

Procurement support

Vendor coordination

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Outlook

Teams

Word

Excel

PowerPoint

Procurement systems

Microsoft Office Suite

Job description

Abbott Park, IL is seeking an Office Support Coordinator to provide organizational operations, procurement, and executive support within the Core Laboratory division. The role focuses on events, travel, communications, and vendor management, with 80% coordination and 20% administrative support to R&D leadership.

You will manage meetings, logistics, and documentation for senior leaders, coordinating cross-functional activities and ensuring policy compliance across global operations.