Onsite Office & Facilities Engagement Lead

VIVA USA Inc; Livermore (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Onsite work

Regular hours

Job summary

VIVA USA Inc. in Livermore, CA is seeking a Site/Facilities Administrator to oversee daily office operations and provide comprehensive site support.

This highly visible, people-facing role requires proactive relationship-building with employees, visitors, and leadership. You will manage meeting logistics, coordinate supplies and inventory, prepare internal communications, and plan employee engagement events to strengthen organizational culture.

Qualifications

• Detail-oriented and highly organized with strong follow-through.
• Ability to manage multiple priorities and maintain smooth office operations independently.
• Strong written and verbal communication skills.

Responsibilities

• Oversee daily office operations to ensure an organized, efficient, and professional work environment.
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture.
• Actively engage with employees across the site, supporting a highly interactive, social office environment.
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture.
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution.
• Compose, edit, and prepare professional correspondence and internal communications.
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support.
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere.
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency.
• Support internal teams with administrative coordination and special assignments.

Skills

Detail-oriented

Multitasking

Communication

Job description

VIVA USA Inc. in Livermore, CA is seeking a Site/Facilities Administrator to oversee daily office operations and provide comprehensive site support.

This highly visible, people-facing role requires proactive relationship-building with employees, visitors, and leadership. You will manage meeting logistics, coordinate supplies and inventory, prepare internal communications, and plan employee engagement events to strengthen organizational culture.