Onsite Office Coordinator & Front Desk Pro

TEKsystems; New York (NY); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical

dental & vision

Critical Illness

Accident

Hospital 401(k) Retirement Plan

Pre-tax and Roth post-tax conributions

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems is seeking an Office Coordinator/Receptionist for a fully onsite role in Midtown Manhattan, NY. The position is a 4-month contract-to-hire with a Monday–Friday schedule from 8:30 AM to 5:30 PM.

You will greet visitors, handle inquiries, coordinate meetings, manage mail and deliveries, and provide essential administrative support to the team in a fast-paced office environment.

Qualifications

• Minimum of 3 years of office and/or reception experience in a professional environment.
• Demonstrated experience greeting and assisting employees, visitors, clients, and vendors in a front desk or reception role.
• Strong customer service skills with a friendly, approachable, and professional demeanor.
• Basic computer proficiency, including experience with Microsoft Office and Google Suite.
• Ability to use communication tools such as email and Slack to respond promptly and clearly to inquiries.
• Excellent organization skills with strong attention to detail in managing schedules, records, and office tasks.
• Ability to multitask and prioritize in a busy office setting while maintaining a calm and professional presence.
• Strong verbal and written communication skills for interacting with a wide range of stakeholders.
• Reliability and dependability in providing consistent administrative and reception support.
• Ability to handle confidential information discreetly and responsibly.

Responsibilities

• Welcome visitors with warmth and professionalism, ensuring they feel comfortable and supported from the moment they arrive.
• Assist employees, clients, vendors, and other visitors by providing directions, information, and guidance as needed.
• Schedule and coordinate meetings, including arranging conference rooms, catering, and other office activities.
• Respond promptly and thoughtfully to Slack messages, emails, and general inquiries from internal and external contacts.
• Manage the ticketing queue, monitor incoming requests, and respond or route them in a timely and accurate manner.
• Keep the reception area organized, polished, and consistently welcoming, maintaining a high standard of cleanliness and presentation.
• Receive, sort, and distribute mail, packages, and deliveries efficiently throughout the office.
• Support the team with general administrative tasks, including filing, data entry, scanning, copying, and document organization.
• Maintain accurate records and update company information as needed in Confluence and other internal systems.
• Communicate professionally and positively with clients, customers, vendors, and colleagues in person and in writing.
• Provide dependable administrative support to management and team members, assisting with day-to-day office needs.
• Handle company and customer information with care, maintaining confidentiality and following data privacy guidelines.
• Identify and suggest ways to improve the visitor and employee experience, contributing ideas to enhance office operations.
• Take on other duties as assigned and actively contribute to a supportive, team-oriented workplace culture.

Skills

Office/reception experience

Customer service

Multitasking

Microsoft Office

Google Suite

Slack

Confluence

Written and verbal communication

Tools

Microsoft Office

Google Suite

Slack

Confluence

Job description

TEKsystems is seeking an Office Coordinator/Receptionist for a fully onsite role in Midtown Manhattan, NY. The position is a 4-month contract-to-hire with a Monday–Friday schedule from 8:30 AM to 5:30 PM.

You will greet visitors, handle inquiries, coordinate meetings, manage mail and deliveries, and provide essential administrative support to the team in a fast-paced office environment.