Onsite Office Coordinator: Front Desk & Facilities Lead

Beacon Hill Staffing Group; New York (NY); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical coverage

401(k) with company match

Commuter benefits

4 weeks PTO + 18 weeks parental leave

Remote flexibility during Aug & end-of

Job summary

Beacon Hill Staffing Group is seeking a proactive Office Coordinator to serve as the first contact for a busy New York City office within a global investment firm. The role combines front desk duties, workplace operations, hospitality, and facilities coordination, offering a welcoming and efficient office environment.

The position is fully onsite five days per week with hours 8:00am–5:00pm, includes built-in overtime, and provides comprehensive benefits.

Qualifications

• 3+ years of office coordination, reception, workplace operations, hospitality, or related professional experience.
• Bachelor's degree preferred but not required.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Professional and confident communication with strong interpersonal and customer service skills.
• Proactive, dependable, and able to take ownership of office-related responsibilities.

Responsibilities

• Serve as the first point of contact for the office, welcoming employees, clients, visitors, and vendors with an exceptional guest experience.
• Manage front desk operations, conference room scheduling, meeting preparation, and day-to-day workplace coordination.
• Oversee catering, food deliveries, office supplies, and hospitality needs for a seamless experience.
• Coordinate facilities requests and liaise with building management, vendors, and external service providers.
• Partner with the administrative team to maintain an organized, professional office environment.
• Assist with special projects and preparations for an upcoming office relocation.

Skills

Office coordination

Reception

Hospitality

Workplace operations

Customer service

Administrative support

Education

Bachelor's degree preferred

Job description

Beacon Hill Staffing Group is seeking a proactive Office Coordinator to serve as the first contact for a busy New York City office within a global investment firm. The role combines front desk duties, workplace operations, hospitality, and facilities coordination, offering a welcoming and efficient office environment.

The position is fully onsite five days per week with hours 8:00am–5:00pm, includes built-in overtime, and provides comprehensive benefits.