Onsite Office Coordinator: Front Desk & Culture

50182 Hub International Great Plains, LLC; Eden Prairie (MN); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Retirement savings matching

Paid time off

Job summary

HUB International in Eden Prairie, MN, is seeking an Office Coordinator to be the first contact for guests, clients and staff. This onsite role manages front desk operations, calls, emails, visitor management, scheduling, and office facilities to ensure a welcoming, productive workplace.

The position requires at least 2 years in admin/customer service, strong MS Office skills, and a team-oriented attitude. It offers benefits, training, and growth opportunities within a large North American

Qualifications

• High school diploma or equivalent required or preferred.
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools.
• Strong verbal and written communication skills.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct main line calls, providing exceptional customer service and scheduling for designated team members.
• Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
• Process all incoming mail and prepare bank deposits.
• Provide administrative support and support to other departments as needed.
• Maintain inventory of admin and kitchen supplies and ensure conference room schedules.

Skills

MS Office

Communication skills

Organizational skills

Team player

Education

High school diploma or equivalent

Property and casualty license

Tools

Microsoft Office Suite

Job description

HUB International in Eden Prairie, MN, is seeking an Office Coordinator to be the first contact for guests, clients and staff. This onsite role manages front desk operations, calls, emails, visitor management, scheduling, and office facilities to ensure a welcoming, productive workplace.

The position requires at least 2 years in admin/customer service, strong MS Office skills, and a team-oriented attitude. It offers benefits, training, and growth opportunities within a large North American