Onsite Office Coordinator: Guest Experience & Admin Lead

50182 Hub International Great Plains, LLC; West Fargo (ND); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Health benefits

401k matching

Paid parental leave

Wellbeing program

Career growth

Job summary

HUB International in West Fargo, ND, is seeking an Office Coordinator to be the welcoming first point of contact for guests, clients and employees. This onsite role manages front desk operations, phone and email communications, visitor management, scheduling, and coordination of the office.

You’ll support facility needs, event logistics, and culture initiatives to ensure a smooth, professional environment and a positive workplace experience.

Qualifications

• High school diploma or equivalent preferred.
• At least 2 years of administrative, office support or customer service experience preferred.
• Ability to obtain and maintain state property and casualty insurance license.

Responsibilities

• Greet and assist visitors and clients, guiding to conference rooms or contacts.
• Answer main line calls and schedule for team members with professional service.
• Oversee daily breakroom stocking, inventory, and cleanliness; manage deliveries.
• Organize department events and coordinate logistics for meetings and activities.
• Process incoming mail and assist with deposits as needed.

Skills

Customer service

Administrative support

Communication

Team player

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

HUB International in West Fargo, ND, is seeking an Office Coordinator to be the welcoming first point of contact for guests, clients and employees. This onsite role manages front desk operations, phone and email communications, visitor management, scheduling, and coordination of the office.

You’ll support facility needs, event logistics, and culture initiatives to ensure a smooth, professional environment and a positive workplace experience.