Dynamic Office Coordinator: Front Desk, Events & Culture

Talentify; Eden Prairie (MN); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical/dental/vision/Life insurance

Paid Parental Leave

401k matching program

Growth opportunities

Work-life balance

Job summary

HUB International is seeking an Office Coordinator to be the first point of contact for guests, clients, and employees, managing front desk operations including calls, emails, visitor management, scheduling, and coordinating the office. The role also supports facility needs, event logistics, and culture initiatives to ensure a positive workplace experience.

Responsibilities include greeting visitors, directing them to the right contacts and conference rooms, organizing department events,

Qualifications

• High school diploma or equivalent preferred.
• At least 2 years of administrative, office support or customer service experience preferred.
• Earned and ability to maintain state property and casualty insurance license required.
• Team player with a great attitude, self-motivation and ability to work in a fast-paced environment.
• Proficiency with Microsoft Office Suite; ability to quickly learn new software tools.

Responsibilities

• Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
• Create an inviting and collaborative culture for employees, clients, and guests.
• Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
• Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
• Process all incoming mail
• Prepare bank deposits
• Provide administrative support
• Provide support to other departments as needed.
• Maintaining inventory of admin and kitchen supplies
• Ensuring office tidiness and security at end of shift
• Maintaining the conference room meeting schedule
• Must be able to maintain regular and predictable attendance.
• Must be able to arrive and leave at scheduled times.
• Perform other related duties as assigned by the manager.

Skills

Administrative experience

Customer service

Microsoft Office

Communication skills

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

HUB International is seeking an Office Coordinator to be the first point of contact for guests, clients, and employees, managing front desk operations including calls, emails, visitor management, scheduling, and coordinating the office. The role also supports facility needs, event logistics, and culture initiatives to ensure a positive workplace experience.

Responsibilities include greeting visitors, directing them to the right contacts and conference rooms, organizing department events,