Onsite Office Administrator | Cross-Dept Data & Support

Signature IT World Inc

Ennis (TX)

On-site

USD 42,000 - 56,000

Full time

5 days ago

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Job summary

Signature IT World Inc. is seeking a proactive Office Administrator to join our Fontana team. This 40-hour, on-site role supports Sales, Production, Finance, and EHS, coordinating schedules, data entry, PO requisitions, and reporting to ensure smooth department operations.

You will work with cross-functional teams, handle confidential information, and utilize Google Docs/Sheets/Slides daily. The position requires a high school diploma and 3+ years of admin experience, with PPE clearance for

Qualifications

High School Diploma or equivalent required.
3+ years of professional administrative experience.
Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
Direct experience managing purchase order (PO) requisitions.
Experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.

Responsibilities

Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
Data & Documentation: Execute high-volume data entry, manage PO requisitions, and resolve discrepancies with accuracy.
Digital Content: Create and maintain polished Google Presentations, Sheets, and communications materials.
Reporting: Gather, structure, and compile departmental data into leadership reports.
Operational Liaison: Facilitate postal duties, filing systems, and production entry.
Confidentiality: Handle sensitive personnel and financial information with discretion.