Office Administrator

Signature IT World Inc; Tuscaloosa (AL); On-site; USD 40,000 - 55,000; Full time

Job summary

Signature IT World Inc is searching for a proactive Office Administrator to facilitate department workflow in Tuscaloosa. This office-based role requires strong administrative skills and proficiency in Google Suite to manage schedules, handle correspondence, and process data accurately.

The ideal candidate must have at least 3 years of administrative experience and be comfortable working closely with various departments. Candidates should be prepared to follow safety protocols in plant areas. This position offers a structured work schedule, Monday through Friday.

Qualifications

• 3+ years of professional administrative experience required.
• Ability to manage complex schedules and coordinate meetings.
• Experience in managing purchase order requisitions.

Responsibilities

• Manage complex schedules and coordinate meetings.
• Execute high-volume data entry and manage purchase orders.
• Create and maintain Google Presentations and communication materials.

Skills

Advanced proficiency in Google Suite

Professional communication

Data entry accuracy

Handling confidential information

Education

High School Diploma or equivalent

Job description

Duration: 6 months to start, extensions likely

Location (remote/on-site/Hybrid): 100% on-site Tuscaloosa, AL 35401

Hours/Week: 40 per week, some OT as needed

Schedule: M-F, 7:30-4:30 pm

Video + F2F interview

Job Description

We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Production, Finance, and EHS to ensure data integrity and operational efficiency.

• Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
• Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.
• Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.
• Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review.
• Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.
• Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism.

While this is an office-based role, the selected candidate may be required to walk through or work within plant areas.

Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 3+ years of professional administrative experience.
• Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
• Procurement: Direct experience managing purchase order (PO) requisitions.
• Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.