Office Administrator

Signature IT World Inc; Ennis (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Signature IT World Inc. is seeking a proactive Office Administrator to join our Fontana team. This 40-hour, on-site role supports Sales, Production, Finance, and EHS, coordinating schedules, data entry, PO requisitions, and reporting to ensure smooth department operations.

You will work with cross-functional teams, handle confidential information, and utilize Google Docs/Sheets/Slides daily. The position requires a high school diploma and 3+ years of admin experience, with PPE clearance for

Qualifications

• High School Diploma or equivalent required.
• 3+ years of professional administrative experience.
• Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).
• Direct experience managing purchase order (PO) requisitions.
• Experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.

Responsibilities

• Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.
• Data & Documentation: Execute high-volume data entry, manage PO requisitions, and resolve discrepancies with accuracy.
• Digital Content: Create and maintain polished Google Presentations, Sheets, and communications materials.
• Reporting: Gather, structure, and compile departmental data into leadership reports.
• Operational Liaison: Facilitate postal duties, filing systems, and production entry.
• Confidentiality: Handle sensitive personnel and financial information with discretion.

Skills

Google Sheets

Scheduling

Data entry

PO requisitions

Reporting

Confidentiality

Education

High School Diploma

Tools

Google Docs

Google Sheets

Google Slides

Google Calendar

Job description

Hours/Week: 40 hours per week. Monday to Friday. Must work 100% onsite. 7am start time

Note: There is a possibility this Admin will need to walk through or work in plant areas. They will need to be cleared to wear safety shoes (steel toed boots), eye/ear protection and/or other PPE

Job Description

We are seeking a proactive and detail-oriented Office Administrator to join our team in Fontana. This role is pivotal in maintaining a seamless department workflow and supporting our internal teams through high-level administrative coordination. You will work closely with departments such as Sales, Production, Finance, and EHS to ensure data integrity and operational efficiency.

Administrative Support: Manage complex schedules, coordinate meetings, and handle all professional correspondence and reporting for the department.

Data & Documentation: Execute high-volume data entry, manage purchase order requisitions, and resolve discrepancies with a high degree of accuracy.

Digital Content: Create and maintain polished Google Presentations, Sheets, and communication materials for internal and external use.

Reporting: Gather, structure, and compile departmental data into comprehensive reports for leadership review.

Operational Liaison: Facilitate postal duties, maintain digital and physical filing systems, and manage production entry.

Confidentiality: Handle sensitive personnel and financial information with the utmost discretion and professionalism.

Qualifications

Education: High School Diploma or equivalent required.

Experience: 3+ years of professional administrative experience.

Technical Skills: Advanced proficiency in Google Suite (Docs, Sheets, Slides, Calendar).

Procurement: Direct experience managing purchase order (PO) requisitions.

Industry Background: Prior experience supporting Production, Finance, EHS, HR, or Payroll teams is highly desired.

While this is an office-based role, the selected candidate may be required to walk through or work within plant areas.

Candidates must be cleared by their supplier to wear safety shoes (AKA steel-toed boots), eye/ear protection, and other required PPE.