Onsite Office Admin Assistant — Calendar, Travel & Onboarding

Sandia National Laboratories; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Sandia National Laboratories is seeking an Office Administrative Assistant (OAA) to support management and their teams with essential administrative tasks. The role emphasizes independent work with guidance on complex tasks and requires discretion in coordinating office management functions.

On any given day, you will manage calendars, arrange teleconferences, organize events, coordinate visitors and badges, assist with hiring and onboarding, travel logistics, and maintain filing systems.

Qualifications

• Must have high school diploma or equivalent and be proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Four years of recent secretarial experience, or an Associate's degree plus six months secretarial-related experience.
• Pass Sandia's secretarial tests as part of the application process.

Responsibilities

• Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar.
• Arrange teleconferences and videoconferences to enhance communication.
• Coordinate domestic and international travel logistics and on-site logistics.

Skills

Administrative support

Organizational skills

Communication skills

Team collaboration

Education

High School Diploma or equivalent

Associate's degree in Office Administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Sandia National Laboratories is seeking an Office Administrative Assistant (OAA) to support management and their teams with essential administrative tasks. The role emphasizes independent work with guidance on complex tasks and requires discretion in coordinating office management functions.

On any given day, you will manage calendars, arrange teleconferences, organize events, coordinate visitors and badges, assist with hiring and onboarding, travel logistics, and maintain filing systems.