Hybrid Office Management Assistant (Onsite/Remote)

Sandia National Laboratories; Livermore (CA); Hybrid; USD 66,000 - 106,000; Full time

Job summary

Sandia National Laboratories in Livermore, CA is seeking a dedicated Office Management Assistant to support the Security team, handling calendars, travel, expense reports, meetings, and visitor coordination in a mixed on-site/remote schedule.

You will organize tours, onboard new hires, submit badge requests, and collaborate with teams across California and New Mexico, with training in advanced classified procedures as needed.

Qualifications

• High school diploma with 3+ years of directly related experience or equivalent combination of education and experience.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe applications, and/or web-based applications.
• Demonstrated organizational skills.
• Ability to obtain and maintain a DOE Q level security clearance.

Responsibilities

• Coordinate and maintain multiple calendars, answer phone calls, make travel arrangements, submit travel expense reports, arrange meetings.
• Order office supplies, assist with property and training coordination, and serve as the information source on organizational policies and procedures.
• Arrange tours and coordinate accommodations for visitors from within Sandia, program representatives, senior leadership, and other agencies.
• Coordinate panel interviews, onboard new hires.
• Submit badge requests for site visitors and contractors.
• Partner with other administrative support staff to cultivate a collaborative environment.
• Complete organization-specific training, including advanced classified specialist training.
• Work on other ad hoc projects as defined by management.

Skills

Office software proficiency

Organizational skills

Security clearance ability

Education

Bachelor's degree

Job description

Sandia National Laboratories in Livermore, CA is seeking a dedicated Office Management Assistant to support the Security team, handling calendars, travel, expense reports, meetings, and visitor coordination in a mixed on-site/remote schedule.

You will organize tours, onboard new hires, submit badge requests, and collaborate with teams across California and New Mexico, with training in advanced classified procedures as needed.