Administrative Support Specialist - Onsite & Proactive

Sandia National Laboratories; New Mexico; On-site; USD 49,000 - 89,000; Full time

Benefits offered by this job

Affordable housing

Minimal traffic congestion

Relocation assistance

Work-life balance amenities

Job summary

Sandia National Laboratories is seeking an Administrative Support Assistant for the Product Transition Department (5428). You will provide proactive and collaborative support managing information, coordinating access for visiting partners, and capturing team accomplishments for sponsors and leaders.

The role requires strong Microsoft 365 knowledge, data management skills, and the ability to obtain a DOE Q-level security clearance.

Qualifications

• High school diploma plus a three or more years of directly related experience; or equivalent combination of education and experience.
• Good working knowledge of Microsoft 365 products.
• Ability to obtain and maintain a DOE Q-level security clearance.

Responsibilities

• Support meetings by taking notes and capturing action items and tracking them to completion.
• Submit incoming VARs and badging requests, provide visitors instructions and track training completion.
• Track projects and weekly accomplishments for recurring reports.
• Assist with time-intensive data management tasks to support other team members.
• Manage and update department Confluence page and SharePoint folders.

Skills

Multitasking under deadlines

Data gathering and verification

Cross-functional collaboration

Customer-focused service

Problem solving

Education

High school diploma

Tools

Microsoft 365

SharePoint

Confluence

Word

Excel

PowerPoint

Job description

Sandia National Laboratories is seeking an Administrative Support Assistant for the Product Transition Department (5428). You will provide proactive and collaborative support managing information, coordinating access for visiting partners, and capturing team accomplishments for sponsors and leaders.

The role requires strong Microsoft 365 knowledge, data management skills, and the ability to obtain a DOE Q-level security clearance.