Onsite Office & Accounting Coordinator

Ultimate Staffing Services; Hopkins (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Onsite role in Hopkins

Job summary

Ultimate Staffing Services is seeking an Office Administrator / Accounting Specialist to support office operations and accounting tasks in Hopkins, Minnesota. This hands-on role balances administrative duties with accounts receivable, invoicing, and coordination across teams.

You'll interact with employees, customers, and leadership, ensuring accuracy and timely payment processing while maintaining a professional and organized work environment. 100% onsite role.

Qualifications

• Experience supporting office operations and accounting tasks
• Ability to handle invoices, billing, and customer accounts with accuracy
• Strong communication and organizational skills, detail-oriented and reliable

Responsibilities

• Serve as the primary contact for visitors, calls, and general office support
• Coordinate day-to-day office operations and administrative activities
• Support employee onboarding, events, and internal communications
• Manage customer invoicing and accounts receivable processes
• Monitor outstanding balances and communicate payment statuses with customers
• Process and apply incoming payments accurately
• Research and resolve billing discrepancies with internal teams
• Provide administrative and project support across departments
• Assist with special projects and process improvements

Skills

Office operations

Accounting functions

Invoices & billing

Communication

Multitasking

Tools

Microsoft Excel

Job description

Ultimate Staffing Services is seeking an Office Administrator / Accounting Specialist to support office operations and accounting tasks in Hopkins, Minnesota. This hands-on role balances administrative duties with accounts receivable, invoicing, and coordination across teams.

You'll interact with employees, customers, and leadership, ensuring accuracy and timely payment processing while maintaining a professional and organized work environment. 100% onsite role.