Front Office Admin & Accounting Coordinator ($55-65K)

Ultimate Staffing Services; Hopkins (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Onsite role in Hopkins

Job summary

Ultimate Staffing Services is seeking an Office Administrator / Accounting Specialist to support office operations and accounting tasks in Hopkins, Minnesota. This hands-on role balances administrative duties with accounts receivable, invoicing, and coordination across teams.

You'll interact with employees, customers, and leadership, ensuring accuracy and timely payment processing while maintaining a professional and organized work environment. 100% onsite role.

Qualifications

• Experience supporting office operations and accounting tasks
• Ability to handle invoices, billing, and customer accounts with accuracy
• Strong communication and organizational skills, detail-oriented and reliable

Responsibilities

• Serve as the primary contact for visitors, calls, and general office support
• Coordinate day-to-day office operations and administrative activities
• Support employee onboarding, events, and internal communications
• Manage customer invoicing and accounts receivable processes
• Monitor outstanding balances and communicate payment statuses with customers
• Process and apply incoming payments accurately
• Research and resolve billing discrepancies with internal teams
• Provide administrative and project support across departments
• Assist with special projects and process improvements

Skills

Office operations

Accounting functions

Invoices & billing

Communication

Multitasking

Tools

Microsoft Excel

Job description

Salary: USD55000 - USD65000 per year

Are you someone who enjoys variety in your day and takes pride in keeping an office running smoothly? We're partnering with a well-established and growing company seeking an Office Administrator / Accounting Specialist to serve as a key support resource for both office operations and accounting functions.

This is an excellent opportunity for a highly organized professional who enjoys interacting with employees, customers, and leadership while managing a mix of administrative, accounting, and coordination responsibilities. The position is available due to a planned retirement, providing a unique opportunity for hands-on training and knowledge transfer with the current incumbent.

What You'll Do

• Serve as the primary point of contact for visitors, incoming calls, and general office support.
• Coordinate day-to-day office operations and administrative activities.
• Support employee onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor outstanding balances and communicate professionally with customers regarding payment status.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies in partnership with internal teams.
• Provide administrative and project support across multiple departments.
• Assist with special projects and process improvement initiatives as needed.

You might be a perfect fit if you:

• Have experience supporting office operations and accounting functions
• Enjoy staying organized and keeping moving parts on track
• Are comfortable working with invoices, billing, and customer accounts
• Communicate professionally and build strong relationships with others
• Can balance multiple priorities while maintaining accuracy and attention to detail
• Have strong Microsoft Office skills, particularly Excel
• Speak Spanish (helpful, but not required)

Why Consider This Opportunity?

• Stable, established organization
• Visible role with impact across the busines
• Variety of responsibilities and daily interaction with multiple teams
• Collaborative and supportive work environment
• Cross-training with the current employee before retiremen
• Competitive salary of $55,000 - $65,000
• Full-time, 100% onsite role in Hopkins