Accounts Receivable & Admin Specialist (Onsite)

Ultimate Staffing Services; Shakopee (MN); On-site; USD 33,000 - 37,000; Part time

Job summary

Ultimate Staffing Services seeks an Administrative Assistant / Accounts Receivable to support a growing team in Minneapolis. This role combines administrative duties with AR responsibilities, handling customer communications, payments, and ERP data entry.

The position offers a contract-to-hire path and is fully onsite in Shakopee, MN. Responsibilities include handling phone inquiries, processing payments, assisting with collections, maintaining filing systems, and supporting multiple departments

Qualifications

• Associate degree in Business or related field, or equivalent administrative/accounting experience.
• 2-3 years of administrative, accounting, or office support experience.
• Accounts receivable and collections experience preferred.
• Experience with ERP systems preferred.

Responsibilities

• Serve as the primary point of contact for incoming phone calls
• Process customer payments and assist with collections activities
• Prepare and distribute accounts payable vendor checks
• Maintain and organize accounting and administrative filing systems
• Scan and upload operational documents into the company ERP system
• Process and distribute incoming and outgoing mail
• Update weekly sales and performance reports
• Order and maintain office supplies
• Coordinate travel arrangements and accommodations for visitors
• Organize catering and meeting logistics for client visits and company events
• Assist with annual pricing updates and administrative projects
• Provide support to management and various departments across the organization
• Perform additional administrative duties as assigned

Job description

Ultimate Staffing Services seeks an Administrative Assistant / Accounts Receivable to support a growing team in Minneapolis. This role combines administrative duties with AR responsibilities, handling customer communications, payments, and ERP data entry.

The position offers a contract-to-hire path and is fully onsite in Shakopee, MN. Responsibilities include handling phone inquiries, processing payments, assisting with collections, maintaining filing systems, and supporting multiple departments