Accounting & HR Administrator

Pathway Talent Partners, LLC; Hugo (MN); On-site; USD 60,000 - 75,000; Full time

Job summary

Pathway Talent Partners, LLC in the Twin Cities Metro Area is hiring an Accounting & HR Administrator to support day-to-day accounting, payroll, HR, and administrative functions in a manufacturing setting.

This hands-on role requires detail orientation, problem-solving independence, and reliability across multiple business areas to keep operations organized and running smoothly.

Qualifications

• 3+ years of hands-on accounting, bookkeeping, or accounting administration experience.
• Experience supporting multiple business functions in a small or mid-sized organization.
• Understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger processes.
• Experience with payroll and HR administration preferred.
• Manufacturing industry experience is a plus.
• ERP system experience preferred.

Responsibilities

• Manage accounts payable from invoice receipt through approval, entry, and payment processing.
• Oversee accounts receivable, customer payments, deposits, credits, and account reconciliations.
• Process vendor payments via ACH, credit card, and check.
• Maintain accurate general ledger records and prepare journal entries as needed.
• Perform bank and credit card reconciliations.
• Assist with month-end close activities and ensure transactions are recorded in the appropriate accounting periods.
• Maintain organized and accurate accounting documentation.
• Work within the company ERP system to ensure jobs, invoices, payments, and financial data are properly recorded.
• Assist with sales and use tax filings and other routine reporting requirements.
• Coordinate with ownership and external accounting partners as needed.
• Coordinate bi-weekly payroll processing, including special and bonus payrolls.
• Review payroll reports for accuracy before final processing.
• Record payroll-related activity, including taxes, benefits, retirement contributions, and related expenses.
• Maintain PTO balances and employee payroll records.
• Support administration of employee benefits, including health insurance, retirement plans, and pre-tax benefit programs.
• Process employee enrollments, changes, and benefit updates.
• Maintain employee records and personnel files.
• Coordinate onboarding, new-hire paperwork, and employee status changes.
• Manage termination and offboarding documentation.
• Maintain HR policies, acknowledgments, and compliance-related records.
• Support managers with attendance tracking, PTO administration, employee documentation, and routine HR inquiries.
• Coordinate with external HR and legal resources when appropriate.
• Handle sensitive employee and company information with a high degree of confidentiality.
• Maintain vendor, customer, insurance, and compliance documentation.
• Assist with insurance renewals and related administrative processes.
• Respond to routine customer, vendor, and internal administrative inquiries.
• Track recurring deadlines, filings, renewals, and compliance requirements.
• Proactively identify issues and ensure timely resolution.

Skills

Accounting

Payroll

HR administration

Reconciliation

Tools

ERP system

Job description

Accounting & HR Administrator

Full-Time | On-Site | Twin Cities Metro Area

$60,000 - $75,000

Pathway Talent Partners is partnering with a growing manufacturing organization to identify an experienced Accounting & HR Administrator. This individual will play a key role in supporting the day-to-day accounting, payroll, human resources, and administrative functions of the business.

This is a hands-on position for someone who enjoys keeping operations organized, accurate, and running smoothly. The ideal candidate is comfortable owning the details, solving problems independently, and serving as a trusted resource across multiple areas of the organization.

Key Responsibilities

Accounting & Bookkeeping

• Manage accounts payable from invoice receipt through approval, entry, and payment processing
• Oversee accounts receivable, customer payments, deposits, credits, and account reconciliations
• Process vendor payments via ACH, credit card, and check
• Maintain accurate general ledger records and prepare journal entries as needed
• Perform bank and credit card reconciliations
• Assist with month-end close activities and ensure transactions are recorded in the appropriate accounting periods
• Maintain organized and accurate accounting documentation
• Work within the company ERP system to ensure jobs, invoices, payments, and financial data are properly recorded
• Assist with sales and use tax filings and other routine reporting requirements
• Coordinate with ownership and external accounting partners as needed

Payroll & Benefits Administration

• Coordinate bi-weekly payroll processing, including special and bonus payrolls
• Review payroll reports for accuracy before final processing
• Record payroll-related activity, including taxes, benefits, retirement contributions, and related expenses
• Maintain PTO balances and employee payroll records
• Support administration of employee benefits, including health insurance, retirement plans, and pre-tax benefit programs
• Process employee enrollments, changes, and benefit updates

Human Resources

• Maintain employee records and personnel files
• Coordinate onboarding, new-hire paperwork, and employee status changes
• Manage termination and offboarding documentation
• Maintain HR policies, acknowledgments, and compliance-related records
• Support managers with attendance tracking, PTO administration, employee documentation, and routine HR inquiries
• Coordinate with external HR and legal resources when appropriate
• Handle sensitive employee and company information with a high degree of confidentiality

Office & Administrative Support

• Maintain vendor, customer, insurance, and compliance documentation
• Assist with insurance renewals and related administrative processes
• Respond to routine customer, vendor, and internal administrative inquiries
• Track recurring deadlines, filings, renewals, and compliance requirements
• Proactively identify issues and ensure timely resolution

Qualifications

• 3+ years of hands-on accounting, bookkeeping, or accounting administration experience
• Experience supporting multiple business functions in a small or mid-sized organization
• Understanding of accounts payable, accounts receivable, payroll, reconciliations, and general ledger processes
• Experience with payroll and HR administration preferred
• Manufacturing industry experience is a plus
• ERP system experience preferred