HR & Office Coordinator with Accounting Focus

First Supply LLC; Appleton (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

First Supply LLC is seeking an Office Coordinator to assist the Regional Accounting and Office Manager with day-to-day Human Resources, Accounting and Administrative duties. The ideal candidate will be customer service focused, organized, and proficient with communication.

The role emphasizes accuracy and urgency in handling accounting tasks, vendor coordination, and office operations to support a growing regional team in the Upper Midwest.

Qualifications

• Experience in general office/clerical work and multi-line telephone system.
• Ability to read, speak, understand and write English.

Responsibilities

• Assist with accounting functions for the branch/region including bank reconciliation and accounts payable.
• Code and submit paperwork and expenses for accounts payable and shipping invoices.
• Maintain vendor PO records and resolve inaccuracies with the team.
• Manage office equipment, supplies, security, and telecommunication systems.
• Coordinate staff meetings, trainings, and employee orientation.
• Ensure wage/hour accuracy in the timecard system and payroll reporting.

Skills

Customer service

Organizational skills

Communication

Time management

Microsoft Office

Excel

Tools

Microsoft Office

Excel

Job description

First Supply LLC is seeking an Office Coordinator to assist the Regional Accounting and Office Manager with day-to-day Human Resources, Accounting and Administrative duties. The ideal candidate will be customer service focused, organized, and proficient with communication.

The role emphasizes accuracy and urgency in handling accounting tasks, vendor coordination, and office operations to support a growing regional team in the Upper Midwest.