Administrative Assistant/ Accounts Receivable

Ultimate Staffing Services; Shakopee (MN); On-site; USD 33,000 - 37,000; Part time

Job summary

Ultimate Staffing Services seeks an Administrative Assistant / Accounts Receivable to support a growing team in Minneapolis. This role combines administrative duties with AR responsibilities, handling customer communications, payments, and ERP data entry.

The position offers a contract-to-hire path and is fully onsite in Shakopee, MN. Responsibilities include handling phone inquiries, processing payments, assisting with collections, maintaining filing systems, and supporting multiple departments

Qualifications

• Associate degree in Business or related field, or equivalent administrative/accounting experience.
• 2-3 years of administrative, accounting, or office support experience.
• Accounts receivable and collections experience preferred.
• Experience with ERP systems preferred.

Responsibilities

• Serve as the primary point of contact for incoming phone calls
• Process customer payments and assist with collections activities
• Prepare and distribute accounts payable vendor checks
• Maintain and organize accounting and administrative filing systems
• Scan and upload operational documents into the company ERP system
• Process and distribute incoming and outgoing mail
• Update weekly sales and performance reports
• Order and maintain office supplies
• Coordinate travel arrangements and accommodations for visitors
• Organize catering and meeting logistics for client visits and company events
• Assist with annual pricing updates and administrative projects
• Provide support to management and various departments across the organization
• Perform additional administrative duties as assigned

Job description

Administrative Assistant/ Accounts Receivable (JN -092026-431721) Minneapolis, Minnesota

Salary: USD24 - USD27 per hour

Administrative Assistant / Accounts Receivable

Are you a detail-oriented administrative professional with accounting experience? We are seeking an Administrative Assistant / Accounts Receivable professional to join a growing team and play a key role in supporting office operations, customer communications, and accounting functions.

This position offers a diverse blend of administrative support, customer interaction, and accounts receivable responsibilities within a stable and collaborative office environment.

What You'll Do

• Serve as the primary point of contact for incoming phone calls
• Process customer payments and assist with collections activities
• Prepare and distribute accounts payable vendor checks
• Maintain and organize accounting and administrative filing systems
• Scan and upload operational documents into the company ERP system
• Process and distribute incoming and outgoing mail
• Update weekly sales and performance reports
• Order and maintain office supplies
• Coordinate travel arrangements and accommodations for visitors
• Organize catering and meeting logistics for client visits and company events
• Assist with annual pricing updates and administrative projects
• Provide support to management and various departments across the organization
• Perform additional administrative duties as assigned

Qualifications

• Associate degree in Business or related field, or equivalent administrative/accounting experience
• 2-3 years of administrative, accounting, or office support experience
• Accounts receivable and collections experience preferred
• Strong proficiency with Microsoft Word and Excel
• Experience with ERP systems preferred
• Excellent communication, organization, and multitasking skills
• Ability to work independently while supporting a collaborative team environment

Compensation & Schedule

• Pay: $24-$27 per hour
• Schedule: Monday-Friday, 8:00 AM-5:00 PM
• Employment Type: Contract-to-Hire
• Location: Shakopee, MN
• Work Environment: Fully onsite

Benefits Available During the Contract Period

• Medical coverage
• Dental and vision insurance
• Hospital indemnity coverage
• Accident and critical illness coverage
• Life insurance and short-term disability options
• Earned Safe and Sick Time (where applicable)
• Employee discount programs for shopping, travel, entertainment, and more

Why Apply?

This is an excellent opportunity for someone who enjoys wearing multiple hats, supporting a team, and combining administrative expertise with accounting responsibilities. If you thrive in a fast-paced office environment and enjoy being the go-to resource for both customers and coworkers, we'd love to hear from you.