Onsite Mail and Records Specialist – Securities Services

Equiniti; Mendota Heights (MN); On-site; USD 28,000 - 29,000; Full time

Job summary

Equiniti is seeking an Office Services team member for our Mendota Heights, MN office. This onsite role handles daily mail processing, internal requests, and certificate management, ensuring accurate, timely service for internal and external stakeholders.

You will coordinate with other departments, manage inventory, and support vendors for mailings and courier services. A high school diploma and 18+ months of related experience are required, with lifting up to 30 lb and proficiency in MS Office.

Qualifications

• High school diploma or GED required, with 18+ months in customer service, operations, financial services, accounting, business processing, analytical, financial, clerical, or call center roles.

Responsibilities

• Customer Service (internal & external)
• Researching inquiries
• Reviewing time sensitive and/or complex documents
• Revising departmental procedures
• Coordinate situations that involve other departments
• Sorting and delivering incoming mail
• Internal mail runs
• Identifying, cancelling certificates, and destruction of certificates
• Handling internal customer requests
• Central Supplies – Ordering and managing inventory
• Processing outgoing mail – USPS, Fed Ex, UPS

Skills

Attention to detail

Independent work

Microsoft Office

Communication skills

Organization & time management

Team player

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Equiniti is seeking an Office Services team member for our Mendota Heights, MN office. This onsite role handles daily mail processing, internal requests, and certificate management, ensuring accurate, timely service for internal and external stakeholders.

You will coordinate with other departments, manage inventory, and support vendors for mailings and courier services. A high school diploma and 18+ months of related experience are required, with lifting up to 30 lb and proficiency in MS Office.