Onsite Leasing & Move-In Coordinator

Jobs2Web; Irvine (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Irvine Company Apartment Communities is seeking a Leasing Administrator to serve as a brand ambassador from application through move-in, based at Irvine, CA. The role emphasizes coordinating tours, move-in paperwork, and ongoing customer service to ensure a smooth resident experience.

The perfect candidate will bring strong administrative and hospitality-forward skills, flexibility to work weekends/evenings, and a commitment to reliable attendance as part of a collaborative on-site team.

Qualifications

• Administrative support and coordination skills are required.
• Customer service experience is essential to handle inquiries and tours.
• Flexibility to work weekends, holidays and evenings as needed.
• Regular attendance and reliability are expected.

Responsibilities

• Promotes positive, proactive customer interactions to deliver a high-quality Irvine Company experience.
• Schedules and assigns tours; conducts prospect tours as needed and follows up via calls or emails.
• Prepares move-in packets, ensures keys/remotes are ready, and conducts pre-walk inspections of apartments.
• Obtains signatures on lease and move-in documents; completes move-in audit-ready files.
• Tracks submitted applications and ensures required approvals/documentation.
• Prepares daily priority lists and reports; maintains notes in the prospect system.
• Manages on-site transfers and roommate changes as required.

Skills

Administrative experience

Customer service experience

Schedule flexibility

Education

High School Diploma or equivalent

Job description

Irvine Company Apartment Communities is seeking a Leasing Administrator to serve as a brand ambassador from application through move-in, based at Irvine, CA. The role emphasizes coordinating tours, move-in paperwork, and ongoing customer service to ensure a smooth resident experience.

The perfect candidate will bring strong administrative and hospitality-forward skills, flexibility to work weekends/evenings, and a commitment to reliable attendance as part of a collaborative on-site team.