Onsite Front Office & Logistics Specialist

IQ Sig; Bethesda (MD); On-site; USD 55,000 - 69,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

401k with match

Gym Membership discounts

Volunteer Paid Time Off

Generous PTO package

Job summary

IQ Sig in Bethesda, MD is seeking a Front Office & Logistics Coordinator to serve as the primary on-site contact for employees, visitors, vendors, and client representatives. The role maintains a professional, welcoming, and secure office environment through reception coverage, supply management, facilities coordination, and onsite logistics.

You will oversee mail, deliveries, room scheduling, visitor registration, and coordination with building management, while supporting onboarding,

Qualifications

• High school diploma or equivalent.
• 2+ years in office admin, reception, facilities, logistics or security admin.
• Demonstrated professional customer service in a client-facing environment.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and respond to time-sensitive requests.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to work onsite during established business hours.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, and client representatives.
• Greet visitors professionally and follow visitor registration, badging, escort, and access procedures.
• Monitor and maintain a welcoming, organized reception area.
• Answer and route incoming calls and inquiries.
• Coordinate conference room scheduling and setup for meetings and visits.
• Handle mail, packages, and deliveries.
• Provide general administrative support to onsite leadership and staff.
• Monitor supply levels and order within budget and approval processes.
• Coordinate with building management, maintenance, and vendors.
• Submit and track facilities service requests through completion.
• Support onboarding and offboarding logistics.

Skills

Customer service

Organization

Time management

Communication

Problem solving

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

IQ Sig in Bethesda, MD is seeking a Front Office & Logistics Coordinator to serve as the primary on-site contact for employees, visitors, vendors, and client representatives. The role maintains a professional, welcoming, and secure office environment through reception coverage, supply management, facilities coordination, and onsite logistics.

You will oversee mail, deliveries, room scheduling, visitor registration, and coordination with building management, while supporting onboarding,