Front Desk & Office Operations Coordinator

Ummahjobs; Alexandria (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

Islamic Relief USA in Alexandria, Virginia, is seeking a Front Desk and Office Administrator to manage the reception area and coordinating daily clerical and operational logistics for an efficient workplace.

The role blends guest-facing hospitality with behind-the-scenes administration, including meeting coordination, mail, shipping, travel support, and collaboration with the Assistant Director of Operations.

Qualifications

• High School Diploma or GED with at least 5 years of front desk or receptionist experience.
• Strong organizational skills and exceptional attention to detail.
• Excellent interpersonal and communication skills.
• Knowledge of office management, shipping, catering, and security practices.
• Proficiency in booking travel arrangements and familiarity with shipping platforms.

Responsibilities

• Manage office opening/closing procedures and front desk reception.
• Purchase office and breakroom supplies from online vendors.
• Reconcile operations-facilities credit card and petty cash monthly.
• Reserve meeting rooms and coordinate catering.
• Handle incoming/outgoing mail and packages.
• Coordinate daily with building facilities and security.
• Provide travel support and back up the travel desk coordinator.
• Manage all shipping through the designated platform.
• Assist with events and office space preparation.
• Welcome and assist office guests.
• Support the Assistant Director of Operations on projects.

Skills

Organizational Skills

Interpersonal Communication

Reception Duties

Office Management

Travel Booking

Education

High School Diploma or GED

Job description

Islamic Relief USA in Alexandria, Virginia, is seeking a Front Desk and Office Administrator to manage the reception area and coordinating daily clerical and operational logistics for an efficient workplace.

The role blends guest-facing hospitality with behind-the-scenes administration, including meeting coordination, mail, shipping, travel support, and collaboration with the Assistant Director of Operations.